Events & Property Coordinator

POSITION TITLE: Events & Property Coordinator

DEPARTMENT: Infrastructure

CLASSIFICATION: MGO-06

SALARY RANGE : Starting at $66,300.00 Per Annum

POSITION TYPE: Full-time, Permanent

LOCATION: Saskatoon

ACCOUNTABLE TO: Director of Infrastructure

Brief Overview

Under the direction of the MN-S Director of Infrastructure and/or Operations Manager, the Events & Property Coordinator will provide direct support to the Infrastructure & Housing Departments in the administration of various developments which support MN-S core governance growth in support of Métis Citizens. The ideal candidate will have strong organizational and communications skills, a proactive approach, and the ability to handle multiple tasks efficiently.

Key Responsibilities

• Support the development, implementation, and operation of the event planning and property management framework
• Assist in budgeting, financial analysis, monitoring, and reporting
• Accounts receivable and payable processing
• Generate and issue invoices, processing payments, recording financial transactions, and monitoring accounts
• Booking, planning, coordinating, executing, and reporting both internal and external events
• Tenant communications regarding rent payments, and maintenance requests/schedules.
• Assist with property management tasks, including recording/completing maintenance requests, data entry, maintenance schedules
• Collaborate with maintenance personnel and contractors to manage maintenance requests
• Collaborate with property supervisors to ensure event success and manage event requests and obligations
• Work with booking software and property management software daily
• Foster and maintain strong relationships with tenants, suppliers, contractors, and other departments
• As directed, work with site-based staff to issue purchase orders for required materials, tools, or contract work
• Other duties/responsibilities as determined by the Director of Infrastructure or designate.
  
  

Qualifications

• Minimum 3 years' experience in an administrative role or other similar level position
• Recognized course in Business Administration or related studies and/or experience
• Advanced computer skills including knowledge of Adobe, Microsoft Office programs Outlook, Word, Publisher, Excel, and PowerPoint
• Experience in customer service or tenant relationships
• Event planning experience would be considered an asset
• Experience in the housing sector would be considered an asset
  
  

Knowledge and skills:

• Excellent verbal and written communication skills
• Ability to work as a team and independently
• Strong organizational, analytical, and critical thinking skills
• Proven event management and administrative experience
• Excellent time management skills and ability to multitask and prioritize work
• Strong attention to detail and analytical problem-solving skills
• Knowledge of accounting, data, and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Relationship management practices
• Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to travel
  
  

Additional requirements:

• The position is based on a 37.5-hour work week, Monday through Friday, and includes a total rewards package
• Must undergo a Criminal Record Check with the Vulnerable Sector
• Must be willing to travel for work (day travel)
• Valid Saskatchewan driver’s license and access to reliable transportation
• Please submit your application by 11:59pm on October 9, 2024.
  
  

Only candidates selected for an interview will be contacted.