Administrative Assistant

Merit Ontario trains with the future in mind. Our experienced experts provide services in e-learning, customized training programs, state-of-the-art virtual reality training, and recruitment. We deliver supportive and innovative customized training solutions for small, medium, and large construction employers. In addition, we help Ontarians find jobs in construction with diverse companies.

We are currently seeking to hire an Administrative Assistant, for our member company in Mississauga, Ontario, to help manage the office, and handle duties for upper management.

We are looking for an individual who is efficient and comfortable being a member of a team.The ability to multi-task, while maintaining schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities include:

• Manage workflow and ensure that deadlines are met and work is completed correctly
• Answer incoming calls and service inquires from potential clients
• Generate memos, emails, and reports when appropriate
• The ability to oversee multiple email inboxes
• Assume responsibility for maintenance of office equipment and supplies by checking inventory and ordering items for both the office and shop when needed/directed.
• Respond to questions and requests for information via email from clients regarding new & ongoing projects.
• Preparation of project folders both physical and electronic
• Maintain an up to date filing system
• Review work orders to ensure information and hours are accurate
  
  
  

Qualifications:

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel, T-Sheets, and Quickbooks
• Ability to analyze and revise operating practices to improve efficiency
• Detail-oriented and comfortable working in a team environment
• Exceptional communication skills
• Reliable and punctual
• Superior organization skills and dedication to completing projects in a timely manner
  
  
  

Benefits:

• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
  
  
  

Experience:

• Administrative assistant: 2 years (required)
• Receptionist: 1 year (required)
  
  
  

If interested please apply within. Please note, only qualified applicants will be contacted. We look forward to growing our team!