Executive Assistant

Job Description

With over 50 years in the Transportation industry, Midland Transport has grown into a dynamic company throughout Atlantic Canada, Quebec, Ontario and the northeastern United States. This continued growth and success has been driven by our professional and dedicated team of 1900 employees, drivers and owner operators as well as our Company Values that drives our Superior Quality Service.

Responsibilities

• Maintaining an accurate, up to date calendar of meetings and commitments for the General Manager, responding to requests for meetings, liaising with the General Manager on his preferences, for who to meet with, how long the meeting is and responding quickly and accurately to changes in scheduling, planned and unplanned to maximize time.
• Planning and organizing travel arrangements; organizing, changing, rescheduling travel arrangements, both planned and unplanned, including air, hotels, car rentals and scheduling of meetings during trips to meet the needs of the General Manager. This includes both domestic and international travel. The management of receipts and submission of travel expenses is part of this.
• General administrative duties e.g. responding to emails, requests for information, providing efficient and effective document retrieval systems.
• Personal and Family Administrative Management as directed, supporting him in the planning, organization, and completion of non-business-related tasks.
• Undertaking projects, as directed to continuously improve the administration services of the office of General Manager.
  
  

Qualifications

• Post secondary qualification, either diploma or university degree in business or related subject.
• Ideally 5 to 7 years + of administrative co-ordination, organizing, scheduling, project planning and time management experience with senior leaders.
• Background preferably in a business environment, that is fast paced and dynamic with an appreciation of how businesses operate.
• Ability to think clearly and respond calmly under pressure, prioritizing and dealing with more than one topic / issue simultaneously.
• Excellent time management skills, well organized, good attention to detail.
• Clear and concise communication skills, both written and oral.
• Confident and self-starter, able to demonstrate forward thinking to anticipate potential challenges that could adversely impact time management and scheduling.
• Strong problem-solving skills, with the ability to think creatively when looking for solutions.
• Comfortable with working outside of normal work hours as necessary.
• Interest in how businesses operates and the roles of different functions that fall under the leadership responsibility of the General Manager.
  
  

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.