Program Coordinator – Infrastructure Project Services (Term for a period of up to 5 months)

Detailed Job Description

JOIN US IN ENABLING TRADE THROUGH CANADA'S LARGEST PORT.

The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities.

As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential.

As the Program Coordinator – Infrastructure Project Services, you will be responsible for coordinating and administering the delivery of one or more programs (ie. Gateway program) and related infrastructure projects within the Infrastructure Division. As assigned, the Program Coordinator will collect and analyze project-level information and produce program-level reports and dashboards to help ensure coordination of inter-departmental contributions to the program and the efficient and consistent planning, execution, monitoring and controlling of elements common to the projects such as risk, schedule, resources, engagement and Indigenous consultation; among others.

What You Do

• Write briefing papers, business cases, submissions, reports and presentations to facilitate program approvals.
• Prepare requests for proposal; participate in the selection of consultants and contractors for services retained at the program level.
• Collect, analyze and summarize project-level information and prepare program-level reports and dashboards.
• Prepare high level schedules for program coordination and resource management purposes.
• Provide program coordination advice to the appointed Project Manager.
• Coordinate the planning, execution, monitoring, controlling and reporting of program level work activities, risks and budget.
• Contribute to and administer the planning and delivery of VFPA’s Project Management Framework for capital projects, which includes project management systems, processes, practices and tools.
• Prepare documentation, work instructions, and other training material for the framework.
  
  
  

What You Bring

• You will have a university degree in civil engineering, business or project management from a recognized educational institution.
• You will possess a minimum of three (3) years related experience in the concurrent delivery of multiple complex infrastructure projects including project monitoring and reporting, business requirement gathering, and process improvements. CAPM and/or other equivalent project management certification is required.
• You will have excellent communication skills, both oral and written and a high level of computer proficiency including including expertise with Microsoft Office, SharePoint, Visio and other presentation and database applications.
• You will be a team player with excellent interpersonal and communication skills and the ability to work effectively and positively with all contacts, internally and externally.
• You will be able to work independently, accurately and on own initiative to maintain work output with minimum supervision.
  
  
  

What We Offer

• Market-competitive base salaries and variable incentive plan
• Flexible remote work program
• Learning, development, and advancement opportunities
• Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront
• Friendly, unique, and respectful workplace
  
  
  

Location: Vancouver, Canada

Job type: Bargaining Unit, Full-Time, Temporary, Hybrid.

Working environment: Normal office conditions.

Marine Transportation Security Clearance

The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.

This is Canadian-based employment, and it is expected that all employees maintain legal entitlement to work in Canada. Applicants selected to move forward in the hiring process may be subject to background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We welcome applications from all qualified candidates including women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require support applying to our openings, please contact us at [email protected].

We recognize and acknowledge that we are located on the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our indigenous relations and commitment to reconciliation, please visit our website.