Project Assistant

Job Description

The Opportunity:

As a Project Assistant you will have the chance to oversee and coordinate project documentation, including submittals and RFIs, with internal teams and external stakeholders, while maintaining the Procore platform and performing QA checks. Additionally, you will manage real-time updates to schedules and document registers and generate weekly reports, along with completing timesheets and expense reports for site staff.

This opportunity is to join the WSP team responsible for the execution and construction of the Port Hope Area Initiative (PHAI). The PHAI represents the federal government’s response to the community-requested solution for the cleanup and local, long-term, safe management of historic low-level radioactive waste in the municipalities of Port Hope and Clarington.

Please note we will consider candidates based in various locations throughout Canada, but this opportunity is based at the project on-site in Port Hope, Ontario

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
  
  
  

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• You will process and monitor submittals, including electronic copies of large-scale drawings and product information for specific projects.
• You will distribute, collect, log in, and log out submittals and RFIs to multiple project teams and disciplines.
• You will maintain the Procore platform with project documentation and conduct QA checks on documents before issuing them.
• You will provide live updates to the submittals schedule, document registers, and other necessary documents.
• You will maintain a documentation file of reviewed items and records of reviews.
• Additionally, you will run multiple weekly reports for each project, indicating reviewed and outstanding submittals.
  
  
  

What you’ll bring to WSP:

• Bachelor Degree or Diploma in Business Administration, Construction Management, Project Management or Engineering is considered an assets
• Related work experience, including coordinating construction projects.
• Experience in environmental construction projects considered an asset.
• Experience working on complex projects over $5M in project value considered an asset.
• Ability to work from the project site in person daily.
• Demonstrate up to date knowledge of best practices and project management tools with an appreciation for delivering best value to clients.
• Experience managing document flow for quality assurance, permit compliance, insurance, and warranties.
• Ability to evaluate project impacts on facility operations and provide suggestions to minimize risks and for managing improvements.
• Software proficiency: MS Office, Excel and Adobe.
• Eligible for CNL Reliability Status (individual must have 3 full years of current verifiable history in Canada, USA, UK, New Zealand and/or Australia to be eligible).
  
  
  

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable
  
  
  

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.