SJHS - Administrative Assistant

Position Details

Posting #: 29416

Department: St. Joseph's Health System-Statistics of Operations

Employee Type: Regular, Full Time

If Temporary, Number Of Weeks

Union: Non-Union

Openings Remaining: 1

Schedule

Work Days: Monday to Friday

Time of Day: Days

Shift: 7.5 hour

Shift Start: Hours are subject to change based on operational requirements.

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 08/10/2024

Closing Date: 15/10/2024 Applications must be received online by 12:00 midnight on the Closing Date

Position Description

St. Joseph's Health System

Position Summary

This role supports the administrative activities of the SJHS Corporate Office.

Qualifications

• College Diploma from an accredited college
• Minimum 3 years of work experience
• Must have excellent organizational and interpersonal skills
• Must be able to take initiative and have effective problem-solving skills
• Must be agile and flexible
• Knowledge of healthcare environment and the culture of senior teams and government
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Project Office, etc.)
  
  

Responsibilities

• Position will report to the Executive Coordinator, St. Joseph’s Health System
• Develop, edit, review and distribute various reports, documents and presentations
• Receive, verify, and process invoices and expenses
• Prepare and submit monthly SJHS-Nunavut invoices
• Support the activities of multiple SJHS and Nunavut committees including preparing agendas and taking minutes
• Liaise with SJHS Member Organizations, SJHS Foundations, Board of Directors, Executive Team, stakeholders and the general public, as required
• Schedule meetings on behalf of the SJHS Corporate Office, for the President and CEO, Executive Lead - Nunavut and Executive Coordinator, as required
• Support the planning and execution of Corporate Office events, meetings and retreats
• Attend and participate in Corporate Office events, meetings and retreats
• Maintain paper and electronic filing systems, newspaper and online subscriptions, supply management, couriers and mail outs
• Vacation coverage of the Executive Coordinator
• Ad hoc projects or tasks that may arise from time to time
  
  

St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.