ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 4)

Faculty of Engineering and Applied Science

(Contractual Position to March 31, 2025)

DUTIES

The successful applicant will be responsible for providing general administrative assistance to the Administrative Staff Specialist III in the Finance Office of the Faculty of Engineering and Applied Science (FEAS) on post-award research administration. Duties include performing a variety of administrative support activities; preparing and tracking expenses for processing; maintaining electronic filing systems and record management; retrieving information and reports from Banner Finance and FAST; preparing, updating and maintaining spreadsheets and financial reports including cost accounting; liaising with faculty researchers to confirm or obtain grant information; coordinating the documentation required to establish FOAPAL's with Financial and Administrative Services; assisting with administration of research grants; providing information on post award research grants activity; auditing and processing travel expense claims; ensuring appropriate approval and verifying compliance with established purchasing procedures and policies; responding to staff and faculty inquiries; preparing and processing journal entries and labour distribution forms; preparing direct pay, verifying and approving FEAS purchasing requisitions; and performing other related duties as required. The incumbent will also play a key role with our Industrial Outreach Department and will be responsible for issuing invoices, recording deposits, processing requisitions, reconciling the account for accuracy, completing hiring forms for students and staff as well as completing monthly project statements for all active projects.

QUALIFICATIONS

Experience (at least 2 years) in administrative work; completion of a three-year program supplemented by university level courses preferably in business administration, public administration, or organizational management is required; or an equivalent combination of experience and training will be considered. The candidate will demonstrate strong analytical and critical thinking skills, excellent communication skills, the ability to function effectively under pressure, the ability to manage competing priorities while working independently and as part of a team. Knowledge of University policies and procedures, Banner Finance, FAST, and Microsoft Excel will be assets.

SALARY $49,308 - $57,841 per annum (Non- Bargaining)

CLOSING DATE October 22, 2024 by 5:00 p.m. NST

COMPETITION NO. MUN03005

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.