People Operations Associate

Work smart, have fun and make an impact!

Our purpose is to guide all companies toward a sustainable world.

EcoVadis is the leading provider of business sustainability ratings. Our solutions are backed by an international team of experts and powerful technology.

We analyze data and build sustainability scorecards that give companies actionable insights into their environmental, social and ethical risks.

Why apply to EcoVadis? Be a part of the global sustainability change in business. Grow your career. Work with extraordinary people.

Feel valued for your contribution.Learn more about our team and culture on EcoVadis careers page. 

We are seeking a motivated and detail-oriented Junior HR Coordinator to join our HR team in Toronto. In this entry-level role, you will play a vital part in supporting the HR department's day-to-day operations, focusing on onboarding, employee engagement, records management, and administrative tasks. This is an excellent opportunity for someone eager to start a career in Human Resources, offering growth potential and hands-on experience in a dynamic environment.

Key Responsibilities:

Onboarding:

• Coordinate with HR service teams, IT, and office managers to ensure a seamless onboarding process for new hires.
• Facilitate new hire orientation sessions, updating materials as necessary.
• Ensure accurate completion and filing of new hire documentation.
• Serve as a point of contact for new employees during their transition, addressing any questions or concerns.

Employee Records Management:

• Maintain and update employee records in the HR database.
• Assist with data entry and manage updates within the Human Resources Information System (HRIS).
• Employee Engagement:
• Support the planning and execution of employee engagement activities and events.
• Address employee inquiries, providing guidance on available resources, training, and tools.
• Raise service desk tickets on behalf of employees and follow up as required to ensure their needs are met.
• Contribute to continuous HR process improvements and assist employees with questions about individual development programs.

Policy and Procedure Support:

• Assist in the development, maintenance, and implementation of HR policies and procedures.
• Help maintain and update the employee handbook and related documentation.
• Organize and manage content within the HR Shared Drive for the Americas region.
• Administrative Support:
• Provide general administrative assistance to the HR team, including handling inquiries related to HR policies and procedures.
• Assist with ad-hoc HR projects and tasks as needed.

Recruitment Support:

• Assist in the recruitment process, including posting job openings, candidate screening, and coordinating interviews.
• Collaborate with the HR team to ensure a positive and efficient recruitment experience for candidates.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Up to 2 years of HR experience is an asset, but not required.
• Fluency in English is required.
• Availability to work in the office two days per week minimum.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Strong attention to detail and problem-solving capabilities.
• Ability to work effectively both independently and as part of a team.

• Start Date: ASAP  
• Contract Type: Fixed-Term Contract  (12 months)
• Work Environment: Hybrid (in-office 2 days per week minimum)  

Don't fit all the criteria but still think you’d be a good candidate? Please apply anyway to give our hiring team the opportunity to assess your skills and to learn more about what you could bring to EcoVadis. We’re interested in hiring capable people, regardless of professional and educational background.

Can the hiring process be adjusted to suit my needs? Yes. We want everyone going through the hiring process with EcoVadis to feel confident that you are able to demonstrate your full potential. We welcome applications from disabled people, people with long-term health conditions, and neurodiverse candidates. If you need any adjustments, including the provision of interview questions, please let the hiring team know.

Our team’s strength comes from everyone’s uniqueness and is founded upon mutual respect. EcoVadis commits to equity, inclusion and reducing bias in our hiring processes. EcoVadis does not accept any form of discrimination based on color, national or ethnic origin, ancestry, citizenship, religion, beliefs, age, sex, gender identity, sexual orientation, neurodiversity, disability, parental status, or any other protected characteristic that makes you unique. In your application, we encourage you to remove personal information such as: photographs, marital status, number of children, religion, gender, residential postal code, university graduation date, past medical or parental leave(s) taken, nationality (instead, please state if you are legally eligible to work in the job region/country), university name (instead, please state any degrees obtained and the study major).