Clerk Typist V

Job ID: 2434

Openings: 1

Jurisdiction: CUPE Local 7

Division: City Planning & Community Services

Department: Parks, Recreation & Cultural Services

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Casual Fulltime Opportunity for up to 3 months with the possiblity of extension

Hourly Salary: $21.25 - $27.44

Annual Salary: $40,515.00 - $52,317.00

Date Posted: October 8, 2024

Closing Date: October 13, 2024

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary

This position is responsible to provide administrative, coordination, customer service, and logistics services and functions to support administrative work processes and duties for Parks, Recreation & Cultural Services.

Key Duties & Responsibilities

• Provides reception/counter service, customer service, and first point of contact for department
• Answers telephone, directs calls, takes messages, directs visitors, makes photocopies, scans, faxes, files, prints, labels, and stuffs envelopes, along with other clerical duties
• Triages services requests and other incoming messages (in-person, telephone, email) for response and action
• Makes logistical arrangements (books rooms, equipment, and resources) for meetings, events, travel and accommodations, and training and development
• Contacts applicants for pre-screening, books interview appointment, supports on-boarding process
• Responds to security requests and arranges building access
• Processes operational and transactional tasks and workflows (such as circulations, public notices, permits, licences, mail-outs (letters), web posts, cash payments/management, printing requisitions)
• Collects, opens, and distributes daily mail
• Prepares outgoing mail and courier packages
• Composes, drafts, edits, proofreads, and formats correspondence, memos, and reports
• Updates procedures, manuals and standards and circulates revised documents
• Collects, assembles, and provides information packages—files, reports, correspondence, research and background materials
• Attends meetings, take minutes, and circulates draft
• Responds to requests for information or materials from both internal and external stakeholders
• Maintains filing systems in accordance with corporate records management policies and procedures
• Completes searches, inputs data, validates data, and generates reports and lists from various programs and applications
• Monitors office supply inventory, requisitions and purchases within limits of established authority (p-card, blanket agreements, and/or general stores)
  
  
  

Key Qualifications

• Completion of secondary school or equivalency plus job-related training and/or course work
• Minimum of one year of previous and on-the-job administrative and/or clerical experience
• Knowledge of office administration processes and customer/client services
• Knowledge of cash receipts, processing, and reconciliation practices
• Knowledge of area specific concepts and practices
• Knowledge of branch as well as the broader divisions/departments
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
• Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices
  
  
  

Working/Other Conditions

• The majority of the work is undertaken in City facilities. The work environment is an office environment.
  
  
  

Additional Requirements

• Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.
• Successful candidate will be required to provide proof of acquired education.
• Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.
  
  
  

Join our team at the City of Regina and contribute to our vibrant community!

We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.

If you have a passion for public service and want to make a difference in our community, then please apply.

Please note that we only accept applications submitted through our online application system.