Administrative Assistant

About Cloud SynApps:

Cloud SynApps Inc. is a fast-growing consulting and systems integration firm focusing on cloud applications, primarily on Salesforce-based platforms. Cloud SynApps has its major operations in Canada, the USA, and India. We’ve passionately built our Salesforce practice and have quickly grown into one of the strongest Systems Integrators within the Salesforce Public Sector space. While Public Sector is our passion, we are also expanding into other verticals. We are one of the largest Systems integrators for OmniStudio/Vlocity (acquired by Salesforce) and have implemented these solutions for several municipal, provincial/state, federal, and public sector clients. Our consultants and associates have deep industry expertise and live by our core values. We also invest extensively in developing unique Salesforce-based solutions, assets, and accelerators, which in our experience, are required by our clients.

Cloud SynApps has received many accolades in the last few years, including:

• Cloud SynApps is proud and honored to be on Deloitte Technology 50 in Canada and on Deloitte Technology Fast 500 across North America in 2022.
• Ranked 43rd among the fastest-growing companies in Canada by The Globe and Mail in 2021.
• Certified as the Best Place to Work in 2022-2023, 2021-2022, and 2020-2021.
• Ranked 21st among fastest growing start-ups in Canada in 2020 by Canadian Business and Maclean's magazine.

Overview

Our top Management needs the support of an Administrative Assistant with excellent office management and organizational skills, able to manage day-to-day support efficiently, able to function in a high-performance environment, and possess strong critical thinking and analytic skills. 

Job Responsibilities  

• Effectively managing all day-to-day administrative matters with a high degree of accuracy, confidentiality, and professionalism within a fast-paced, deadline-driven environment. 
• Anticipating the needs, highlighting issues before they occur, and managing changing priorities. 
• Coordinating and organizing meetings in and out of the office, assisting in preparing meeting materials, recording meeting minutes, agendas, follow up items and other post-meeting requirements. Support and manage all logistical issues. 
• Manage all office related activities like office supplies and coordinating with vendors
• Managing correspondence, email, and calendar (with daily access to confidential and sensitive information). Responding and prioritizing as needed, and ensuring schedules are followed. 
• Organize office events along with HR.

Qualifications and Experience  

• 5+ years of total experience out of which Minimum 2 years as an Office Administrator professional. 
• An accountable high-energy individual with an ability to take initiative and see tasks through to completion
• Advanced proficiency in MS Office (including Outlook), PowerPoint, Internet, and other navigational skills 
• Excellent written and verbal communication skills, including strong interpersonal skills 
• Exceptional time management, organizational and decision-making skills, and able to stay on top of shifting priorities and heavy workload 
• Advanced proficiency in managing Executive communication (phone and email) and complex, constantly shifting calendar 
• Ability to anticipate needs, challenges and scheduling and respond appropriately 
• Comfortable in a fast-paced high-performance environment 
• Bachelor’s degree or higher preferred                                                                                                                        

Benefits: Cloud SynApps offers a robust benefits plan for staff members, as well as Employee Assistance Programs that offer a wealth of tools and resources to enrich the employee experience. The company also provides several cost-free, self-development courses for those who wish to build on their skills and competencies. In addition, a variety of awards offer another opportunity to recognize and reward employees.

We offer:

• Competitive compensation
• Fixed performance-based bonuses
• Reimbursement of internet charges at home 
• Health & Fitness membership reimbursement 
• Comprehensive benefits package from day one of employment
• Hybrid work model