Facilities Coordinator / Administrator

Agilus is recruiting for a Facilities Coordinator / Administrator in the Oil and Gas industry in Calgary, Alberta.

This full-time contract position is responsible for providing operational support to the Facilities Management Team.

Responsibilities

• Reconciles and codes all department invoices; Prepares and distributes sublease tenant invoices for the facilities team.
• Manages first call resolution for all facility management requests; Periodically performs floor check inspections to ensure a safe facility condition.
• Demonstrates a proactive approach to Environment, Health & Safety (EH&S) through participation in all applicable EH&S programs and ensures safe operation of the branch, team or unit and compliance with all Company EH&S policies and procedures.
• Utilizes corporate ticketing systems (ServiceNow) for workflow management and tracking; Coordinates and schedules repairs and maintenance with outside contractors.
• Liaises with facilities and building management. Addresses building maintenance concerns and reviews building maintenance issues (lighting, heating, electrical, cleaning), freight elevator booking for shipping/receiving and co-ordinates after-hours projects, etc.
• Prepares, review, and/or edit various forms of correspondence such as letters, notices, invoices, and reports for the facilities team; Decommissions exiting employees.
• Assists with corporate fleet services; Assists with restacks and maintains facilities floor plan.
• Maintains monthly parking statistics, reconciliation of invoices and ; Maintains Business Forms/Cards program inclusive of form conception, production through to user access and invoice reconciliation of same parking access card listing; Provide Reception Desk coverage support when required.
  
  

Successful Candidates Will Have

• 2-4 years facility management experience
• Diploma/Certificate or secondary courses would be a definite asset.
• Experience participating in EH&S programs and ensuring operational compliance with EH&S policies would be a definite asset.
• Intermediate knowledge and proficiency of Microsoft Office software programs (Word, Excel, Outlook, Internet Explorer).
• Strong customer service focus and the ability to communicate effectively with all levels of staff in the organization.
• Ability to work in a team setting; Ability to work under pressure in a deadline driven environment; Ability to provide Reception Desk coverage when necessary.
• Strong oral and written communication skills with proven ability to relate to employees at all levels; Good organizational and interpersonal skills.
• Demonstrated attention to detail.
  
  

Total Rewards

• Competitive salary
• A healthy work-life balance with a Mon-Fri in-office work schedule
• A-3-month contract with potential for extension.
  
  

Let's connect!

Please apply directly online

Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.

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