Strategic Sourcing Associate

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts payable.

MMC is actively supporting the creation of a resilient value chain that incorporates environmental social, and economic wellbeing – and fosters the participation of Indigenous businesses. Based in Burlington, ON, MMC operates regional hubs in Toronto, Thunder Bay, Kingston, Brantford and London as well as a hub and distribution centre in Oakville.

We are currently recruiting for a full-time Strategic Sourcing Associate to support our Legacy SSW Strategic Sourcing team.

Position Overview

The Strategic Sourcing Associate (SSA) reports to the Senior Manager Strategic Sourcing and is responsible for leading contract analyses, sourcing processes and contracting initiatives to help clients manage the overall cost impact to their business. The SSA manages basic-to-medium complexity RFx processes for approved capital equipment, goods and services in various clinical portfolios, including Operating Room, Cardiac, Renal, MDRD, Laboratory and Diagnostic Imaging.

The SSA has strong analytical and interpersonal skills to properly assess hospital needs and build partnerships. The primary duties and responsibilities include, but are not limited to:

Key Responsibilities

Procurement

• Manage procurement process to effectively purchase equipment, products and services at the best overall cost, consistent with satisfactory performance, quality and service.
• Develop and issue RFx documentation of basic to mid-level procurements based on customer requirements.
• Proactively meet with end-users to review approved equipment requests and upcoming contract expirations.
• Manage contract negotiations, amendments, and extensions in a timely manner.
• Gather and analyze supplier data and information to perform simple financial analysis and determine best value opportunities.
• Ensure that business relations with suppliers are conducted according to the ethical guidelines and BPSPD directives.
• Manage transactions for equipment, product supply, and service agreements, including monitoring compliance with terms and conditions.
• Review equipment specifications and service requirements with customer groups through meetings and ongoing communication with suppliers to achieve the best value (cost, quality, delivery, warranty) for products and services.
• Provide timely communication of project status with internal and external customers and escalate issues as appropriate.
• Develop and maintain strong customer relationships.
• Coordinate and facilitate evaluations/ trials when required.
• Maintain adequate department coverage to ensure departmental standards are upheld.
• Lead and coordinate project activities as required.

Compliance

• Manage compliance with the Broader Public Sector Procurement Directives (BPSPD).
• Ensure the procurement process is followed according to existing hospital policies and procedures.

Reporting

• Report, track, and maintain internal documents.
• Track project timelines and actualize cost impact.
• Track and report cost savings based on established guidelines.
• Maintain accurate records (in line with BPSPD).

POSITION REQUIREMENTS

Education

• College diploma in science, business, supply chain, or related field.
• University degree in business is an asset.
• Mediation/ negotiation training is an asset.
• Certified Supply Chain Management Professional (CSCMP), Certified Public Procurement Officer (CPPO) or Certified Public Procurement Buyer (CPPB) is an asset
• Project Management Professional (PMP) is an asset

Work Experience

• Minimum one (1) year of sourcing experience, preferably in a healthcare environment.

Knowledge and understanding

• BPSPD.
• Ministry of Goods and Services (MGS) Vendor of Record (VORs), Shared Services Organizations (SSO) and Group Purchasing Organization (GPO's) is an asset

Technical Skills

• Advanced computer skills required (Microsoft Office applications).
• Medium to advanced Excel skills.
• Familiarity with online RFx posting sites (e.g. Biddingo, Bonfire).
• Project management skills.

Personal Skills

• Strong analytical and problem-solving skills.
• Strong communication skills (written and oral) – the ability to interact with others in a competent and confident manner.
• Strong interpersonal skills and ability to work with minimal supervision in a team environment.
• Proven ability to prioritize among multiple demands.
• Attention to detail.
• Ability to work collaboratively as part of an integrated team.

Travel

• Ability to travel to Mohawk Medbuy offices if required.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

Mohawk Medbuy is a HOOPP employer offering a competitive salary, comprehensive benefits package and flexible remote work policy.

Qualified candidates with a desire to join our innovative team are invited to submit their application.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).