Bilingual Administrative Assistant

Position: Bilingual Administrative Assistant

Location: Ottawa

Job Type: Full-time

Work Hours: Monday to Friday, 8:30 AM – 4:30 PM, based on the school calendar

About The Role

Our client, an educational institution based in Ottawa is seeking an organized and professional Bilingual Administrative Assistant to join them on a permanent basis. They provide a supportive and enriching environment where students can thrive both academically and socially. The school is committed to excellence, offering a unique balance between academic challenges and fun activities.

In this role, you will have an excellent work life balance offering time off during weekends, PD Days, Christmas break, March break, and summers off.

Key Responsibilities

• Frontline Communications: Serve as the first point of contact for the school, answering phones and responding to parent inquiries via email and phone in both French and English.
• Event and Activity Coordination: Organize and book activities such as buses for school trips, and assist in planning parent-teacher meetings, events, and student recruitment.
• Administrative Support: Complete report card comments and grades in the system, perform four rounds of print verification for accuracy, and assist with various administrative tasks such as responding to emails, maintaining records, and preparing documents.
• Student Supervision: Assist in supervising students during lunch and break times in the cafeteria, ensuring their attendance and safety.
• Marketing Support: Collaborate on marketing efforts for student recruitment and school activities, including social media involvement.
• Software Proficiency: Use Word, Excel, PowerPoint, and Teams to manage daily tasks efficiently.
• Collaborative Environment: Work closely with other staff members, helping to foster a calm and respectful school environment that encourages growth and learning.
  
  
  

Must-Have Qualifications

• Bilingualism: Fluency in both French and English (spoken and written) is essential.
• Software Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Teams.
• Strong Communication Skills: Ability to draft professional emails, letters, and reports in both languages.
• Team Player: Dynamic and collaborative, able to work well with teachers, students, and parents.
• Professional and Punctual: High level of professionalism, punctuality, and responsibility.
• Experience with Children: Ability to engage with and supervise students effectively, creating a positive and safe environment.
  
  
  

Nice-to-Have Skills

• Bookkeeping: Knowledge of basic bookkeeping is an asset, though not required.
• Experience in School Settings: Previous experience as a school administrator is ideal, but candidates with administrative backgrounds from other sectors are welcome to apply.
  
  
  

Compensation And Benefits

• Salary: Hourly rate of $20–$30, depending on experience and education.
• Work-Life Balance: Enjoy paid time off during PD Days, March break, Christmas holidays, and summer vacations.
• Benefits: A comprehensive benefits package is available.
  
  
  

Apply

If this is something you are interested then would love to hear from you. Please submit your resume via email at [email protected].

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