Senior Administrator Assistant

Workiy Inc.


Date: 1 week ago
City: Vancouver, BC
Contract type: Contractor
  • Our client is looking for a Senior Administrative Assistant, is detail oriented, and performs a wide range of administrative functions, in support of the efficient operation of the Office of the CEO/CIO, adapting to frequent changes in priorities and deadlines within a highly confidential environment.
  • The Senior Administrative Assistant also serves as backup to the Senior Executive Assistant as and when required.

Requirements

  • Minimum of three (3)continuous years of recent (within the last six (6) years) experience providing administrative support at the executive level.
  • Skilled in using Microsoft Office Suite, Adobe software, and SharePoint for efficient document management and collaborative work.
  • Highly organized with exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and projects.
  • Adept at managing multiple tasks simultaneously and adjusting priorities dynamically to meet changing demands and deadlines.
  • Demonstrates excellent judgment and strong problem-solving abilities, making sound decisions and resolving issues effectively.
  • Exhibits diplomacy, tact, and discretion, maintaining confidentiality and professionalism in sensitive and high-stakes situations.
  • Experienced in using Outlook for calendar management and MS Teams for communication and collaboration, ensuring seamless scheduling and coordination.
  • Maintains calm professionalism and resiliency while working under pressure in fast-paced environments with multiple priorities and tight timelines.
  • Extensive experience in booking and managing all aspects of executive travel, including flights, accommodations, events, and dining arrangements, as well as handling last-minute changes efficiently.
  • Demonstrates exceptional attention to detail, ensuring precision and accuracy in all tasks and deliverables.

Preferred:

  • Ability to work effectively in a close, interdependent team environment.
  • Demonstrates working proficiency in Workday, efficiently utilizing the platform for various HR and financial management tasks.
  • Skilled in shifting and reorganizing priorities dynamically to accommodate changing demands and ensure timely task completion.

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