Budget and Contract Coordinator

Job Information
Job Title: Budget and Contract Coordinator
Job Requisition ID: 62184
Ministry: Environment and Protected Areas
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: October 29, 2024
Classification: Administrative Support 6 (016ASA)
Salary: $​2,073.50 to $2,549.41 bi-weekly ($54,118 - $66,539/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.

We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

For more information about the Ministry of Environment and Protected Areas, please visit our website at: https://www.alberta.ca/environment-and-protected-areas.

Role Responsibilities

Reporting to the Director, Governance and Reporting, the Budget and Contract Coordinator functions within applicable government and Ministry legislation, regulations, policies, directives, and guidelines.

The Budget and Contract Coordinator (Coordinator) provides key financial administration and office management services for the Land-use Framework and Integrated Resource Management Secretariat, including multiple regional planning projects. Responsibilities include coordinating the development of Secretariat budgets, and monitoring, and analyzing budgets and financial information; project contract administration, coordination, administration, and information technology/management requirements; and training staff and project teams as needed on relevant department processes and requirements. The Regional Planning Managers rely on the Coordinator to coordinate expenditure and contract information associated with the management of multiple regional planning teams.

Duties include but not limited to:
• Provide assistance and advice regarding preparation, development and administration of contracts in accordance with Policy, Procedure and Guidelines.
• Provide expertise, support and assistance in the preparation of monthly forecasts and budget documents; run reports in 1GX and produce adhoc financial reports as required to support program needs.
• Ensure financial practices are followed in accordance with established policies, procedures and guidelines and in accordance with program delivery and goals.
• Manage and train staff on administrative, financial and other related processes when required.
• Supervise staff and ensure that they can meet their operational goals.
• Ensure that staff members are dealing with external clients, the general public and stakeholders in a courteous, professional and timely manner.
• Other related duties pertaining to financial management, contract administration and general responsibilities.

As the ideal candidate, you will exercise confidentiality, professionalism, flexibility and initiative. Your exceptional organizational and time management skills and your passion for teamwork will be crucial in ensuring that the diverse administrative and operational needs of our clients are provided in a consistent, accurate and timely manner. Communication, problem solving, interpersonal skills, attention to detail, and the ability to meet deadlines are skills that will be essential to your success in this multi-faceted role. Well-developed supervisory skills; able to utilize knowledge and experience to determine appropriate procedure to use under varying situations. Able to engage and motivate staff to demonstrate superior performance. Skills to develop staff to meet their full potential and satisfy succession planning strategies.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

High School Diploma plus four (4) years of related experience in financial roles such as accounts payable and receivable, financial reporting or bookkeeping, budget administration, forecasting and expenditures or payroll.

A valid Class 5 drivers license is also required.

Equivalency:
Directly related education or experience considered on the basis of:
• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education.

Assets:
• Experience using Government of Alberta and ministry specific programs and applications including 1GX, EPS, DRAS, ERKS, ECSS, FIRES/CAS and SAP.
• Experience working with complex excel documents with multiple formulas and rollup tabs.
• Experience working with of financial policies, procedures, agreements, regulations, and standard operating procedures.
• Proven experience as supervisor or relevant role will be preferred.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This position is a full-time permanent opportunity and is located in Edmonton.

This position works Monday to Friday, 8:15 AM-4:30 PM, 36.25 hours a week.

In your application, please a include cover page detailing your interest, and role related experience. In your resume include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

This position will require final candidates to undergo a security clearance.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.
• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jane McEwen, TAS Administrator via email at [email protected].