Recruitment Coordinator

Applied Pharmaceutical Innovation (API) brings life-saving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven, compassionate, and laser focused on making a dramatic positive impact with everything we undertake. 

When you join API, you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries, increasing the amount of commercial research and development in the country, and supporting Alberta as a key pillar in Canada’s life sciences sector. 

We are seeking a highly organized and detail-oriented Coordinator, Recruitment to join our Shared Services team for a 24-month term. In this role, you will oversee the full recruitment cycle, from job postings through onboarding, while also providing general HR support. This position will primarily focus on recruitment tasks (85%) and will include additional responsibilities (15%) supporting the HR department with various administrative and operational functions. 

** Please note this position requires full-time on-site presence.

Key Responsibilities, include but are not limited to:

 Recruitment (85%)

• Coordinate the full recruitment lifecycle, including posting jobs, sourcing candidates, screening resumes, scheduling interviews, and conducting reference checks. 
• Participate in interviews and provide timely feedback to candidates and hiring teams. 
• Collaborate with hiring teams to define job requirements and candidate profiles. 
• Maintain and update job boards, track applicant progress using the Applicant Tracking System (ATS), and manage job postings across platforms.
• Prepare new hire agreements and coordinate the onboarding process for new employees.
• Build and maintain relationships with external recruitment agencies and job boards.
• Occasionally represent API at career fairs and recruitment events.
• Initiate and review pre-employment checks.
• Work closely with the HR Specialist to develop and implement recruitment initiatives. 
• Add new hires to the HRIS system and ensure accurate employee record maintenance. 

 General HR Support (15%)

• Assist the HR Specialist in maintaining employee records, generating reports, and tracking HR metrics. 
• Draft employment change memos and employment verification letters as needed. 
• Support and review performance reviews as part of the employee performance management process. 
• Assist with various HR initiatives, such as employee engagement programs and performance review processes.
• Respond to employee inquiries and help resolve HR-related issues. 
• Participate in HR team meetings and contribute to continuous improvement of HR processes. 
• Support other people and culture initiatives as required. 

Qualifications - (Education, Certification, Degree, Skills, Knowledge, etc.)

Education

• Post-secondary education in Business Administration, Human Resources, or a related field (or equivalent work experience) is an asset. 

Experience

• 1-3 years of experience in recruitment, coordination, or administration within a high-volume environment.
• Familiarity with HR software and Applicant Tracking Systems (ATS), preferably BambooHR.
• Comprehensive understanding of Google Suite.
• Experience with Monday.com is considered an asset.
• Knowledge of Equity, Diversity, and Inclusion (EDI) initiatives.

Personal Competencies

• Strong organizational and multitasking abilities, with the capacity to manage multiple priorities effectively. 
• Excellent verbal and written communication skills, with the ability to build rapport and communicate across various levels. 
• Meticulous attention to detail with the ability to work in a fast-paced, high-volume environment. 
• Strong business acumen with a sense of urgency in delivering results. 
• Understanding of collective agreements, employment terms, and the Employment Standards Code. 
• Ability to work collaboratively in a dynamic, team-oriented environment.\

Working Conditions:

• Required travel between Edmonton API sites.
• This position requires you to be on site.
• 24-month term contract.

Additional Required Documents to Support Application

• Applications submitted without a resume AND cover letter will not be reviewed.

Perks and Benefits at API

Comprehensive Health Coverage: At API, we prioritize the well-being of our employees. We offer a comprehensive health coverage plan. Our premiums are 100% covered, ensuring that you and your dependents receive the necessary healthcare support.

Payment in Lieu of Pension: API provides an additional 15% of your annual base salary, as an alternative to traditional pension benefits.

Professional Development Opportunities: We foster a culture of continuous learning and growth. API provides access to various professional development opportunities, including training programs, workshops, conferences, and certifications. We encourage employees to enhance their skills, broaden their knowledge, and stay updated with the latest advancements in the life sciences industry.

Collaborative and Inclusive Environment: At API, we believe in the power of collaboration and diversity. We foster an inclusive work environment that values and respects individuals from all backgrounds. We promote teamwork, open communication, and a supportive atmosphere where everyone's contributions are valued.

Generous Paid Time Off: We understand the importance of taking time off to recharge and maintain a healthy work-life balance. API offers a generous paid time off (PTO) policy that includes vacation days, medical/personal days, and holidays. We encourage our employees to prioritize their well-being and enjoy quality time away from work.

Green Transit Allowance: Employees based out of an office are eligible to enroll in our green transit program, which promotes the use of environmentally friendly modes of transportation. By participating in the program, you commit to making green transit your primary mode of transportation for at least 75% of your commute to and from work. Green transit includes walking, biking, carpooling, and public transportation.

How to Apply

Interested applicants must submit a resume and cover letter expressing their interest in the position and why they believe they are a strong candidate.

We appreciate the interest of all candidates but will only contact those selected for interviews. If you have any questions about the application process, please contact: [email protected].

Our team, clients, and stakeholders come from a variety of backgrounds. In recruiting for our team, we welcome the unique contributions that all people bring to the workplace in terms of varied lived experiences, education, culture, gender, race, sexual orientation, religious or ethnic background, neurodiversity, and cognitive and physical ability.

Before employment, successful candidates will be required to meet the requirements of a pre-employment screening, which includes background reference checks, educational credential verification, and criminal reference checks.

Application Deadline: October 31, 2024