Senior Program Coordinator

Job Information

Job Title: Senior Program Coordinator

Job Requisition ID: 62215

Ministry: Advanced Education

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: October 31, 2024

Classification: Program Services 4 Market Adjustment

Salary: $2,757.39 to $3,604.17 bi-weekly ($71,967 - $94,068 annually)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx .

The Ministry of Advanced Education is responsible for an adult learning system that provides accessible, affordable, and high-quality education for Albertans. Within Advanced Education, the Skilled Trades and Professions (STP) division delivers programs and policies to ensure Alberta remains a destination of choice for professionals and a leader in apprenticeship and trades education. The division is responsible for providing apprenticeship, trade and foundational learning programs to Albertans to ensure our province has a skilled workforce to support a thriving and diverse economy.

For more information on the Ministry of Education, please visit: https://www.alberta.ca/education.aspx .

Role Responsibilities

The Ministry of Advanced Education has an exciting opportunity and is looking for a Senior Program Coordinator to join our team!

Reporting to the Manager, Program Implementation, this position leads multiple large and complex program development and implementation projects, which are focused on supporting Alberta’s economic growth and future skill development needs. You will sustain a network and effective working relationships with external stakeholder groups, program areas, and other divisions and departments to foster collaboration and support information sharing, integrated decision-making, and to facilitate transitions to new or revised program operations.

In your role as a Senior Program Coordinator, you will be responsible to:

• Play a lead role in delivery of Advanced Education’s Industry Pathways initiative, which involves supporting industry stakeholders through the process of developing and implementing new apprenticeship education programs, industry training programs, and designated trades in Alberta.
• Lead cross-functional project teams to discuss issues, gain consensus and maintain momentum, including resolving conflict, addressing tensions, and building and maintaining relationships with internal and external stakeholders.
• Manage and facilitate large and often complex projects, including grants, through all phases (e.g., idea generation, issues identification, strategic alignment, research, analysis, evaluation, and stakeholder engagement).
• Draft project management documents to record, communicate activities and progress, and provide coaching to colleagues in the development of their project management documents.
• Undertake day-to-day tasks associated with program operations, including workflow, administration, presenting, and reporting.
• Develop briefing materials, presentations, speeches, and correspondence to ensure branch, division and department leadership have appropriate input for decision-making.
• Provide input, analysis, and recommendations to the Manager and Director related to the ongoing enhancement of the Division's policies and operational programs.
• Lead the design and redesign of programs and services through collaboration with internal and external stakeholders.
• Serve as Acting Manager as needed.
  
  

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This Link Will Assist You With Understanding Competencies

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .

In this role, you will contribute to our team by demonstrating the following behavioral competencies:

Creative Problem Solving: Engages the community and resources at hand to address issues, engages perspective to seek root causes and finds way to solve complex issues, and employs resources from other areas to solve problems while addressing risks.

Agility: Identifies and manages required change and the associated risks, identifies alternative approaches, and supports others to do the same in order to proactively explains impact of changes and anticipates obstacles and stays focused on goals to make decisions and takes action in uncertain situations and creates a backup plan.

Systems Thinking: Takes a holistic long-term view towards organization’s objectives and how to achieve them, identifies the challenges and opportunities, anticipates outcomes and potential impacts while seeking stakeholder perspectives, and works towards actions and plans aligned with APS values.

Skills And Abilities

• Advanced project management knowledge and skills, along with experience leading projects with multiple stakeholders.
• Knowledge and experience with program development, implementation and management principles and methods, change management and approaches to projects.
• Strong interpersonal and communication skills to effectively build relationships, consult and work with program areas on a variety of projects, and to provide advice to business units on program development and implementation.
• Well-developed critical thinking and analytical skills to actively assess challenges, opportunities, impacts, and risks presented in projects.
• Agility to adapt quickly to changing direction and priorities across multiple subject matters simultaneously.
  
  

Qualifications

Requirements:

• University graduation in a related field (such as Business, Political Science, Arts, Education, etc.) plus 4 years progressively responsible related experience; or equivalent as described below.
  
  

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.
  
  

Assets Included

• Knowledge and experience with program development, implementation and management principles and methods.
• Knowledge and experience working with industry stakeholders to develop and implement education, certification, and work-integrated learning programs.
• Knowledge and experience working with programs and services focused on achieving labour market outcomes.
• Advanced project management knowledge and skills, along with experience leading projects with multiple stakeholders.
• Knowledge of government contract and grant management policies and procedures.
• Well-developed critical thinking and analytical skills to actively assess challenges, opportunities, impacts, and risks presented in projects.
• Knowledge of Government and department strategic and policy directions as they relate to the division programs and services.
• Ability to work independently as well as part of a team, making appropriate decisions and taking action where required.
• Strong interpersonal and communication skills to effectively build relationships, consult and work with program areas on a variety of projects, and to provide advice to business units on program development and implementation.
• Strong ability to develop clear/concise written reports, briefings, letters, executive summaries, action requests, presentation, etc.
• Organization and prioritization skills to balance multiple ongoing projects at one time and able to meet tight timelines.
  
  

Note: For professional work related to Communications (e.g. Public Affairs Officer), a directly related diploma is considered equivalent to university graduation in a related field.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards .

Notes

This is a permanent position, and the hours of work are a total of 36.25 hours.

Candidates are encouraged to submit a resume and cover letter that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. It is important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role's qualifications and needs.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - About the Alberta Public Service | Alberta.ca
• Public Services Pension Plan: https://www.pspp.ca/page/pspp-home
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
  
  

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( https://canalliance.org/en/default.html ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Ali Tarrabain at [email protected] .