Senior HR Administrator

Job Description

As the Sr. HR Administrator, you will play an integral role in helping us fulfill our critical time entry and payroll obligations. Reporting to the Managing Director, you will have accountability for administering our weekly time entry and payroll process for 350+ employees and subcontractors. This role ensures time entry is accurately processed and aligned with our current time entry and project billing codes. You will work across multiple areas for alignment including general HR/payroll policy and ensure adherence and compliance to all provincial legislation (Provincial Labour Standards).

This role also ensures that we maintain accurate and effective digital record keeping in our HR and Financial systems while maintaining accurate digital employee files. This role interfaces with staff, supervisors, managers, and is an effective liaison between Fleetway and our corporate financial services team, as well as our entire leadership group.

We are looking for someone who enjoys being involved with time and attendance processing and administering the related aspects of general accounting with payroll, workers compensation, and leave management while applying a customer focused mindset. The right candidate will bring a blend of reporting, analytical and people focused mindset to our team. We need someone who enjoys getting into the trenches of payroll processing and effective data management with our human resources and financial systems.

Responsibilities

• Time Entry and payroll processing support
• Data entry and transaction management in the HR System (Oracle HCM) and financial system (E1/JD Edwards)
• Effective and timely processing of staff changes into these systems – new hires, promotions, department/role changes, terminations
• Accounting reconciliation of vacation and banked overtime balances. Review of vacation requests against available balances. External tracking of balances to validate GL balances, submit journal entry requests.
• Worker's compensation remittances and administration
• Facilitate our leave management process including status updates in the HR system, coordination of paperwork for disability, sick, maternity, and paternity leaves.
  
  

It goes without saying that strong computer skills are required; specifically, proficiency in Excel and with a Financial enterprise system and an HRIS (HR system). Don’t underestimate the need to bring some solid accounting knowledge and experience to this role as well. Additionally, we are looking for someone with solid business communication skills, the ability to generate and analyze reports (i.e. payroll discrepancies), and the ability to resolve payroll challenges.

To round out your profile, you are a detail-oriented professional, coupled with a demonstrated and proven sense of urgency and ability to balance shifting/multiple priorities without sacrificing deadlines. You will also work closely and in alignment with our Human Resources Department.

Qualifications

• College Diploma with a concentration in accounting, or general business management.
• 5-8+ years of related time entry processing experience; or
• Equivalent combination of education and experience
• Prior experience in time entry processing in an enterprise system like JD Edwards/E1 as well as with an enterprise HR system are definite assets and would also replace some required years of experience.
• Experience working in an engineering firm or equivalent consultancy would be an asset.
  
  

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
• Flexible work hours (with core hours)
• We have Mental Health first aid trained staff in all offices
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
• Ability to save for your future with our company matching RRSP program
• 15-week maternity leave top-up program
• Employee & Family Assistance Program
• Annual health & wellness reimbursements
• Business casual work environment, with casual Fridays
• A slick company jacket that will definitely make you the envy of your friends