Senior Executive Assistant

About the job

If you want your day-to-day work to have a direct impact on empowering business leaders to do what they do best, then read on...

Who We Are

WeyMedia is a proudly Atlantic Canadian company that owns a portfolio of fintech brands with a simple mission:

Make money easy and fun for everyone.

To do that, we strive to make both moneyGenius.ca and creditcardGenius.ca the best in our space. Although we're a young company, these two websites have already become two of the top resources for Canadian consumers.

Our team helps over 400,000 Canadians per month make the best financial and money-saving decisions by crafting accurate and high-quality personal finance content, technology, comparison tools, and reviews.

We also actively reward our readers through GeniusCash ‒ our very own cash back rewards program on participating credit cards and financial products. Through this program, we have paid out over $2,000,000 to thousands of Canadians since 2022.

And if that wasn't enough, WeyMedia has been named one of Canada's Top Growing Companies by The Globe and Mail's Report on Business Magazine. This achievement is a testament to our outstanding performance, and it reflects the remarkable hard work, dedication, and unwavering commitment of our team to our mission: to make money easy and fun for all Canadians.

So if you want to help us make it easy for Canadians to make smart financial decisions, read on...

Who We Need

We're building great fintech brands from the ground up to raise the standard of living for all Canadians ‒ and that's where you come in.

We need a loyal, trustworthy, reliable, organized, and mature Senior Executive Assistant to be part of our growing portfolio of companies.

• You'll work directly with the Founders & Co-CEOs to assist and support all aspects of their daily business and personal routines
• You'll manage the CEOs' emails and calendars, including scheduling business meetings, personal appointments, engagements, and travel arrangements. At all times, you'll exercise discretion in committing time and evaluating needs
• You'll serve as a liaison between the CEOs, staff, and third-party contractors ‒ which includes receiving and screening the CEOs emails, drafting responses and answering a variety of questions with diplomacy, and directing messages appropriately for resolution
• You'll determine priority of matters of attention for the CEOs ‒ and whenever applicable: redirect matters to staff to handle, or handle matters personally, as appropriate
• You'll keep the CEOs advised of time-sensitive and priority issues, ensuring appropriate follow-up action steps are taken care of
• You'll handle various personal and administrative tasks including: errands, appointments, package and mail pick-ups, sourcing contractors, reservations, filing, and more
• You'll maintain confidential and sensitive information and you're a vault when it comes to confidentiality and separating personal from work matters
• You'll attend important meetings on our behalf, take notes on discussions, and prepare minutes and summaries
• You'll create and maintain business files, records, and processes using our work management software and Google Suite
• You'll do light accounting prep and bookkeeping management when needed

Who you are

Excellence is your intent and your high integrity and discretion sets you apart. You care about your work and doing the right thing even if it's inconvenient for you.

• You live in the Greater Moncton Area and are legally eligible to work in Canada
• You have at least 10 years experience as a personal or executive assistant and have supported leaders of fast-paced start-ups or professional services
• "Organized" is your middle name ‒ you get things sorted, completed, and delivered on-time (or earlier)
• You're a self-starter, reliable, trustworthy ‒ you care about your executives, their mission, and doing your work well.
• You're a vault ‒ a role model for exercising high discretion, separating personal from work matters, and managing confidentiality
• Numbers don't scare you and you're willing to dig into math, spreadsheets, and finances
• You're a confident driver who owns a car that you're willing to use for work purposes
• You have proven skills using G Suite, Office, and other cloud software
• You're comfortable with technology and can learn and adapt quickly
• You have excellent verbal and written communications skills

What you'll get

We take care of our team. Here's a quick list of benefits you'll get working with us:

• Hybrid of remote and in-person work within the Greater Moncton area
• Competitive salary based on your skills and experience
• 100% paid premiums for health, dental, and vision insurance
• Ample vacation time and standardized public holidays across Canada
• New Employee Toolkit that contains everything you need to do your job well
• Includes a company phone, laptop, a second monitor, and a dozen other useful items

Let's talk

If you think this is you, please apply with your cover letter addressed to Laiana so we know that you thoughtfully reviewed our job description.