Transfer Coordinator PL5

Closing Date: October 29th, 2024 at 4:00 PM

Office of the Registrar
The Office of the Registrar provides administrative and coordination services in support of the UNB learning community. Services that we provide to students, faculty and staff include admission, academic advising (Saint John), timetabling and course set up, academic room assignment, final examinations, coordination of graduations, regulation, and policy advice, as well as reporting and information requests.

WHAT WE OFFER

Full-time | Term (6 months) | Saint John | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm |36.25 hours per week

Applications will be accepted from any qualified candidates including current employees who may wish to consider a temporary assignment.

Salary Range: $22.75 - $28.42 per hour

YOUR FOCUS

Reporting to the Associate Registrar, the Transfer Coordinator liaises with multiple units to coordinate assessment of transferable credit to support students and align with UNB curriculum, within a supportive time frame. The role will support academic units in interpreting the external curriculum within the UNB framework.

• Advise, and develop as required, key messages and communications regarding transfer credits and processes.
• Communicate with students and academic units regarding transfer credits and processes.
• Communicate with colleagues at UNB Fredericton and the Province of New Brunswick regarding transfer credits and processes.
• Develop and maintain transfer credit databases.
• Design and implement strategies per academic unit/degree/initiative to resolve transfer credit assessments.
• Develop procedures regarding transfer credit assessments and academic unit communications.
• Support transfer recruitment, as appropriate.
• Update student academic records and transcripts with transfer credit.
• Develop and maintain an internal transfer credit procedure approach. Process internal transfer requests.
• Manage transfer credit regarding non-direct entry, concurrent, and pathway programs.
• Liaise with academic units regarding non-direct admission and transfer pathways.
• Monitor transfer credit requests to academic units, especially for timeliness.
• Manage pre-requisite and equivalent assessments to academic units.
• Maintain updated assessments, as required, for AP and IB curricula.
• Liaise with students, faculties, and external institutions regarding letters of permission and exchange credit.
• Maintain awareness of UNB academic programs, regulations, and policies.
• Provide back up support to other staff in supporting students, faculty, staff, and members of the public.

WHAT YOU BRING

• Bachelor's degree, or equivalent combination of education and experience.
• Minimum one year experience in a post-secondary setting.
• Minimum one year customer service experience, ideally working with students.

Additional Strengths

• Experience with Microsoft Office Suite, databases, and working in a Teams environment preferred.
• Excellent reading, writing and comprehension skills.
• Confidentiality, tact, attention to detail, professionalism, and strong interpersonal qualities. Student focused service outlook is necessary.

WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

CANADIAN UNION OF PUBLIC EMPLOYEES - LOCAL 3339 (CUPE)
This position is part of the CUPE Local 3339 and falls under the CUPE Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.