Onboarding & Recruitment Specialist- Bilingual (FR/EN)

Job Summary:

The Bilingual Onboarding & Recruitment Specialist will report to The Director of People Operations & the Director of Talent Acquisition, you will play an active role in day-to-day HR functions. You are a champion of our culture and values and will support in a variety of Office & HR functions, including translations, recruiting, onboarding & off-boarding, administration, and the overall employee journey.

About You:

You are a resourceful and detail-oriented team player who demonstrates enthusiasm and confidence in the delivery of set deliverables and responsibilities. You are organized and can manage a wide array of daily tasks and ongoing projects in a timely manner. You are proactive in your approach to providing support with the ability to anticipate needs in a fast-paced, changing environment. You are a self-starter, hardworking with a high sense of initiative and driven to work in a collaborative work environment.

Responsibilities and Duties:

Key Responsibilities:

Full Cycle Recruitment:

• Manage the complete recruitment process, including job posting, sourcing, screening, interviewing, and selection.
• Collaborate with hiring managers to understand their staffing needs and develop tailored recruitment strategies.
• Utilize various sourcing methods, including job boards, social media, networking events, and other creative approaches.

Candidate Screening and Interviews:

• Conduct initial phone screens and in-depth interviews to assess candidates’ qualifications, experience, and fit with company culture.
• Schedule and coordinate interviews with hiring managers, ensuring a smooth and timely process.

Onboarding & Contract Offer Management:

• Extend job offers and follow up with candidates to ensure acceptance and understanding of employment terms.
• Manage employment contracts, ensuring accuracy and timely distribution.
• Email new hires with details about the company, their role, and what to expect on their first day, ensuring they are aware of company policies and procedures.
• Prepare onboarding packages and introduce new hires to their team members virtually, helping them get acquainted with their new environment.

Stakeholder Management:

• Work with key stakeholders to understand the company’s culture, mission, goals, and objectives, and communicate these effectively to candidates and new hires.
• Serve as a resource for new hires, answering questions about the company’s policies, procedures, and culture.

Employee Engagement and Retention:

• Contact existing field employees to connect on a human level, assessing their well-being and the support they receive from their managers and the company.
• Assist with administrative tasks related to payroll and employee information updates in the HR database.

Data and Reporting:

• Track recruitment metrics, providing regular reports on key performance indicators (KPIs) such as time-to-fill, quality of hire, and source effectiveness.
• Provide insight and analysis based on reporting and tracking, using data-driven insights to improve recruitment strategies and processes.

Off-boarding and Exit Management:

• Complete all off-boarding forms when an employee or independent contractor exits the company.
• Conduct exit interviews and generate trends and reports based on feedback.

Translation and Communication:

• Translate documentation from English to French as needed to support company-wide communication.

Compliance and Best Practices:

• Ensure all recruitment activities comply with legal and regulatory requirements.
• Stay current on industry trends, continuously enhancing recruitment processes to attract top talent.

Qualifications:

• Willingness to work weekends as required to meet business needs. (Tuesday – Saturday schedule)
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2-4 years of experience in full-cycle recruiting, preferably in a high-volume or fast-paced environment.
• Proven experience sourcing candidates through various channels, including job boards, social media, and professional networks.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong organizational skills and attention to detail.
• Proficiency in applicant tracking systems (ATS) and recruitment software.

Preferred Skills:

• Familiarity with employment laws and regulations.
• Experience recruiting for roles in Retail (big box stores)
• Certification in talent acquisition or HR (e.g., SHRM-CP, PHR) is a plus.

Why Join Us?

Why Join Brand Momentum?

Brand Momentum is a nationally integrated leader in Sales, Marketing, and Retail, with headquarters in Toronto. We foster authentic and enduring human connections across the nation. As a three-time winner of Canada's Top 100 Best Workplaces and one of Canada's fastest-growing companies, we take pride in our commitment to "Goodness," a core value that permeates everything we do.

Our Commitment:

Enduring Success: We are not just about achieving success; we're about sustaining it. As a market leader in quality and innovation, we foster a fun culture where both employee and client aspirations can be realized.

Delivering on Promises: We are passionate about delivering on our promises to both clients and our people. Our innovative approach ensures we consistently provide exceptional value and flexibility, always striving to exceed expectations.

Core Values: Our commitment to integrity, respect, empowerment, and fun is woven into the fabric of our company. We believe in fostering a responsible and flexible work environment that allows our team members to thrive.

Sustainability: We prioritize sustainable suppliers and work with vendors and clients to offset the environmental impact of our programs, contributing to a greener future.

We are committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs, to the extent required by law.

We thank all applicants for their interest in joining our team. However, only those selected for an interview will be contacted. Please note that qualifications, experience, and skills will be carefully assessed in the selection process. We appreciate your understanding, and we encourage you to keep an eye on future opportunities with us if this role is not the right fit at this time.