Office Clerk III

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.

Introduction: Prime Hires is seeking a skilled Office Clerk to join our client.

Contract Dates: 8 months

Pay Range: $24.50 per hour

Business Hours: Monday to Friday

Job Responsibilities:

• Ensure payment dates adhere to legislative due dates to minimize penalties for late payments
• Set up payments on Tax filing service or government revenue authority websites and obtain appropriate approvals
• Follow up on approvals as necessary to ensure payments are completed on time
• Provide monthly payment forecasts and confirmation of actual payments to Treasury to manage cash flow requirements and avoid overdraft charges
• Deposit cheques received, and track cheques expected from tax authorities and notify Treasury of expected and actual deposits
• Create accounting entries for government cheques and direct deposits (cash accounting)
• Fill out tax forms related to certain tax payments
• Update authorizations to tax accounts with the tax authorities
• Act as the Electronic Services Manager for Quebec’s ClicSEQUR platform which is used by multiple companies and functions within the Manulife group of companies
• Obtain approval for payment of vendor invoices and submit requests for payments to accounts payable using Manulife payment software (ezPay, Ivalua) (including appropriate accounting entries)
• Coordinate department equipment and access requirements for new and existing staff and other ServiceNow requests
  
  

Experience & Qualification Requirements:

• 5-7 years of experience - Proven office management, or administrative experience
• 5-7 year of experience - Proficiency with Microsoft Office applications including SharePoint and OneNote
• Prioritize tasks and meet deadlines with accuracy and consistency is a requirement
• Adept at learning and using a variety of software and web applications
• Demonstrated aptitude for learning unfamiliar technology and software applications
  
  

Personal Attributes:

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Strong communication skills are required - ability to communicate effectively including effective interaction and expectation management, as well as strong interpersonal skills for inquiry and dialogue
• Capable of working independently, as well as collaboratively with a team in an environment of rapid change
• ALL CANDIDATES MUST COMPLETE A CRIMINAL AND CREDIT CHECK AS PART OF THE APPLICATION PROCESS****
  
  

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.