Site Administrative Coordinator - The Northern Ontario School of Medicine (NOSM)

The Opportunity

The Northern Ontario School of Medicine (NOSM) Site Administrative Coordinator will provide coordination of the NOSM University local Phase 2 program for Bracebridge, Huntsville and Burks Falls Clerkship learners. Duties of this role include;

• Develop relationships with physicians and allied health to establish learner medical and community-based experiences
• Schedule academic sessions including finding presenters and facilitators
• Complete MAHC credentialing for all Undergrad and Postgrad learners
• Manage Rural resident program in Huntsville and Bracebridge
•  Organize and run Clerkship learner orientation program and events
• Support the Site Liaison Clinician in Huntsville and Bracebridge
• Assist learners with preparing materials for academic presentations and facilitating technology requirements
• Organizing local NOSM University events, including booking of facilities, coordinating catering etc.
• Act as NOSM University community point person
• Coordinate medical learners’ hospital orientation
• Liaise between NOSM University Learner Affairs Office and the community with regards to learner wellness
• Assist in the running of outpatient education clinics
•  Assist the MAHC Research Coordinator
• Assist Postgrad with assessment follow up in the community
• Maintain familiarity with the Elantra program to assist learners and physicians
• Provide assistance with media releases and other community communications

What will I need to join the team?

• Post-secondary education (degree or diploma)
• Medical terminology is an asset
• 2-3 years of related administrative experience
•  Advanced computer skills and experience in word processing, Excel and presentation software
• Excellent interpersonal and client relation skills
• Good understanding of the local Healthcare environment
• Demonstrated administrative planning skills and project support
• Strong verbal communication skills are essential in order to interact with various individuals (internally and externally)
• Demonstrated superior written communication, grammar, punctuation, spelling, and editing skills
• Ability to time manage, prioritize, and multi-task to tight deadlines
• Ability to work efficiently, independently and in a collaborative environment

How do I apply for this amazing opportunity?

By submitting your cover letter and resume together as either a PDF or Word document(s) to this posting. Please Note: Applicants must submit their application through the posting listed on mahc.ca. Email and paper submissions will not be accepted unless otherwise indicated.

Where will I be working?

Huntsville District Memorial Hospital (HDMH) located in Huntsville or South Muskoka Memorial Hospital (SMMH) located in Bracebridge. Successful candidate will have the option to have their home base at either HDMH or SMMH. Limited travel will be required between Huntsville, Bracebridge & Gravenhurst.

What shifts will I work?

Monday-Friday. Shifts and hours may change according to departmental requirements. 

Recruitment Process

We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

Helpful information about MAHC

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled.

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