Administrative Assistant

Our client is an innovative company in the aerospace industry, seeking a proactive and organized Administrative Assistant to support executives with calendar management, travel coordination, and administrative tasks. The ideal candidate will have strong communication skills, be highly organized, and possess a background in operations or administrative support.

Location:

Fully-Remote (Work from Home), 9 AM - 5 PM EST.

Key Responsibilities:

• Calendar Management: Manage and maintain executives' calendars, scheduling meetings, and coordinating with internal and external stakeholders.
• Email & Communication Support (Nice to Have): Assist with responding to emails, handling follow-up communication, and ensuring timely responses.
• Travel Coordination: Handle all aspects of team travel, including booking flights, hotels, and other accommodations, ensuring seamless travel arrangements.
• Data Entry & Bookkeeping: Perform data entry tasks using spreadsheets, with light bookkeeping responsibilities to assist the finance team.
• CRM Management: Support the team with CRM-related tasks and data tracking.
• Operational Support: Provide general operational support to the team, ensuring all tasks are completed efficiently and accurately.
• Administrative Support: Assist with other administrative duties as required, such as organizing documents, scheduling, and follow-up tasks.
  
  

What Success Looks Like:

• Efficient Calendar Management: Seamless management of executive calendars, ensuring meetings are scheduled, conflicts are resolved, and time is optimized.
• Proactive Communication: Timely email responses and follow-up communication, keeping all parties informed and aligned.
• Smooth Travel Arrangements: Coordinated travel bookings for the team with no disruptions, ensuring all logistics are handled efficiently.
• Accurate Data Entry: Maintain accurate data records and provide light bookkeeping support to assist the finance team.
• Organized CRM Support: Effectively manage CRM tasks, ensuring that all customer and business data is up to date.
  
  

Qualifications:

• Experience: 2+ years of experience in an administrative or operational role, preferably with experience in calendar management, travel coordination, and data entry.
• Operational Background: A background in operations is highly preferred.
• CRM Skills: Experience with CRM systems (Zoho experience is highly preferred but not required).
• Organizational Skills: Highly organized with excellent time management and multitasking abilities.
• Communication: Strong written and verbal communication skills in English, with the ability to communicate effectively with internal and external stakeholders.
• Tech Savvy: Proficient in using spreadsheets, email management tools, and other office software.
  
  

Opportunity:

This is an exciting opportunity for an Administrative Assistant to play a key role in supporting the day-to-day operations of a fast-paced team. If you are communicative, organized, and looking to make an impact, we encourage you to apply!

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form
• Record a video showcasing your skill sets