Administrative Assistant to the Superintendent of Employee Services, 100% Regular

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

Administrative Assistant to the Superintendent of Employee Services

Work Location: OCDSB Administration Building, 133 Greenbank Road, Nepean

Nature of Position: 100% Regular, Monday - Friday, 35 hours per week

Salary range: $64,114 to $75,477 per annum (Union Exempt, Level 4)

The Administrative Assistant provides confidential and professional administrative support to a member of the district’s senior management, which includes Superintendents, Executive Officer, Associate Director and the Office of the Director of Education.

The Assistant undertakes a broad range of administrative activities to ensure the effective day to

day operations of the office, including coordinating work flow, providing updates on all current

and emerging issues of importance; maintaining schedules and calendaring system; gathering

data from various sources, preparing correspondence, reports and agendas; coordinating

meetings and taking minutes; communicating with a variety of contacts, both internal and

external on a daily basis; and performs other administrative functions.

Qualifications

Community college diploma in Executive Office Administration, and 5 to 6 years related experience in progressively responsible administrative positions. (An equivalent combination of experience and education may also be considered).

Familiarity with the school district’s organizational structure, programs, policies and procedures.

Confident and creative problem solver, able to triage and redirect requests as appropriate, and provide solutions.

Demonstrated initiative for problem solving and ability to work independently and accurately with minimum supervision;

Client service oriented professional, who works effectively both alone and as part of a team.

Demonstrates advanced interpersonal and communication skills, both verbally and in writing, with diverse internal and external audiences.

Excellent writing skills for drafting correspondence, memos and reports.

Tact, diplomacy and discretion in handling delicate and highly confidential matters.

Advanced proficiency in software applications, including Google and MS Office applications.

Excellent listening skills, and demonstrates empathy, judgment, initiative, responsibility and common sense.

Highly organized and ensures timely completion of multiple tasks and priorities.

Working knowledge of the Education Act, various regulations, collective agreements, and of the Ontario public education system, school operations or experience in a large publicly funded organization, would be an asset.

Application Process

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. OCDSB employees can apply to this job posting using their existing ATE account at ocdsb.simplication.com.

External Applicants: If you do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com Choose ECE, EA & Support Staff as the job category. Once you have set up your account, you can search for the job and then apply. You must upload a resume and covering letter which outlines your qualifications and suitability for the this position.

Applications will be considered in accordance with the Union Exempt Employee Handbook.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to [email protected] at any time.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER

Personal information is

collected pursuant to the Education Act and will be used to determine the

eligibility for employment with the OCDSB. Questions about this collection

should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,

Ontario K2H 6L3