Advisory Board Coordinator

Working in the Community Investment Section, the Advisory Board Coordinator will play a critical role in supporting the City of Edmonton's Council Advisory Boards, including the City of Edmonton Youth Council, Women's Advisory Voice of Edmonton, Accessibility Advisory Committee, and the Community Services Advisory Board. This position is instrumental in ensuring the smooth functioning, legislative compliance, and sound governance of these committees.

What you will do?

• Responsible for providing support, training and coordination to the Advisory Boards in regards to meeting management, records management, privacy, governance, budgeting, Council reporting, communications, ethics and conflict of interest, legal matters and GBA+
• Project management and strategic planning of coordinated efforts and consistency in supporting Council Advisory Boards
• Supervise a team of Advisory Board Facilitators
• Assist in facilitation and strategic planning
• Provide governance guidance and advice to leadership and committee chairs
• Partner with the Office of the City Clerk to ensure coordination
• Ensure submission of information for reporting and honorariums
• Assist with planning, development, and management of meetings
• Support the Chair's management of the agenda through recommendations
• Support public participation at Committee meetings
• Collaborate with the team to ensure accurate meeting minutes precisely document motions, votes, and decisions, adhering to established regulations
• Ensure timely submission of information for reporting purposes and honorariums, and promptly post all necessary documents on the designated websites
• Provide advice and support to Council via reports and correspondence
  
  
  

Qualifications:

• Undergraduate degree in Public Administration, Policy Studies, Law, Political Science or a related discipline
• Minimum 5 years of progressively responsible and diversified experience in a complex and multi-disciplined organization, preferably government, in the areas of governance, research, policy development, or government relations
  
  
  

Assets:

• Training in parliamentary procedure
• Experience working in public sector
• Experience with non-profit sector, community leaders and other levels of government
• Experience with the Municipal Government Act and Freedom of Information and Privacy Act (FOIP)
• Valid Alberta Class 5 driver's licence (or provincial equivalent).
  
  
  

Skills required for success:

• Experience developing policies and procedures
• Ability to read and apply legislation and complex procedures
• Ability to apply political acumen, confidence, tact and diplomacy
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Excellent organizational, problem-solving, and consensus-building skills
• Experience providing advice to a variety of audience
• Ability to engage in public speaking and perform work in public environment
• Demonstrated experience creating minutes and agendas
• Ability to work independently and in a team environment
• Ability to manage multiple tasks and priorities
• Excellent coaching/leadership skills
• Ability to create a work culture capable of developing a high performing team
• Experience working with diverse communities
• Experience working in community and with political leadership; understanding the political landscape and political systems
• Proficient in Google workspace such as Google docs, sheets, and slides
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion
  
  
  

Conditions of Employment

• Ability to attend meetings at various locations in Edmonton
• Weekend and evening work may be required
  
  
  

Work Environment:

• This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
  
  
  

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected] . Learn more about our benefits https://bit.ly/COEbenefits.

1 permanent full-time position

Hours of Work: 33.75 hours per week, Monday - Friday

Salary: $41.172 - $51.438 Hourly; $72,534.77 - $90,620.900 Annually

Talent Acquisition Consultant: JP/MM