Proposal Coordinator

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Sales Enablement team as a Proposal Coordinator. This diverse team of professionals understands and responds to client needs while positioning MNP as the service provider of choice. As a trusted advisor, you’ll create engaging, refined and persuasive client proposals that directly contribute to the success of our firm and our clients.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Bid distribution and management
• Monitor bid search sites (i.e., Bids & Tenders, Bonfire, MERX, Biddingo, and Provincial Sites) and distribute daily opportunities reports
• Manage the proposal inbox
• Promptly disseminate opportunity information to key team members
• Collect and distribute addenda
• Follow-up with RFx recipients on bid decisions
• Address and file emails promptly
• Proposal coordination
• Attend proposal development meetings to gather relevant inputs required for the proposal, CRM, proposals pipeline and other databases
• Send conflict-of-interest emails
• Review RFx requirements and develop proposal shells and drafts
• Collect and include content from bid team members, e.g. resumes, core content
• Proofread and edit documents and presentations for spelling, grammar, formatting, consistency, compliance and responsiveness,
• Gather infographics for proposals, presentations, and core content library
• Coordinate the printing and submission of hard copy proposals
• Follow-up with prospective clients on post-bid evaluation status
• Conduct proposal-related research and gather information from multiple sources
• Track multiple proposals ensuring strict adherence to deadlines
• Work with stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand and quality standards' deliverables
• Assist with the preparation of draft of scopes of works and engagement letters
• Administration
• Maintain an up-to-date library of resumes, project profiles, proposal content, images, team member certifications, presentations and graphics while following MNP brand standards. Ensure all internal and external documents adhere to the MNP brand standards
• Maintain opportunities in the CRM and distribute periodic reports for the sales enablement team
• Support with ad hoc proposal requests
• Contribute to the development of new ideas and approaches to improve work processes
• Maintain flexibility to work overtime as necessary
• Act as a back-up to other proposal team members as required
  
  

Skills And Experience

• 1-3 years of experience in a related role:
• Bid search experience with Canadian tender sites, including Bids & Tenders, Bonfire, MERX, Biddingo, and provincial sites.
• Ability to review RFx information and translate the requirements into a proposal shell
• Mailbox management
• Solid proficiency with MS Word, PowerPoint, Excel, SharePoint, Teams, and Dynamics 365
• A university degree or diploma in business, communications, English, creative writing, journalism or another related field preferred. A combination of experience and education would be considered
• Proven analytical, communication, organizational, and project management skills
• Strong technical writing skills and a proven ability to write proposals are required
• Exceptional communication and people skills, both formal and informal
• Ability to work efficiently with deadlines and short timeframes, effectively manage time and priorities, and multitask effectively
• Ability to collaborate well with team members and possess a willingness to learn
• APMP designation is considered an asset
  
  

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this position is $52,000 - $70,000.

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!