Project Coordinator II

University Health Network (UHN) is looking for an experienced professional to fill the key role of Project Coordinator II, Planning & Integration in our Planning & Integration Department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.

POSITION: Project Coordinator II
DEPARTMENT : FM-PRO Planning & Integration, University Health Network (UHN)
SITE: 67 College Street (Supporting multiple UHN sites)
REPORTS TO: Manager, Planning & Integration
HOURS: 37.5 hours per week
STATUS: Permanent Full-Time
Posting Date: October 23, 2024
Closed Date: November 1, 2024

As an integral member of the FM-PRO Planning and Integration team, the PROJECT COORDINATOR II will assist with the organization and implementation of multiple / simultaneous projects varying from planning, design, construction, furniture and relocation projects, under the direction of the Manager, Planning & Integration or designate. The principle responsibilities include: coordinating and implementing strategies to facilitate cost effective and timely execution of multiple, simultaneous projects for the assigned user groups; monitoring the progress and quality of work associated with project deliverables; developing and maintaining accurate project documentation; monitor and control project scope, budget, and schedule; and performing other duties consistent with the job classification as assigned or requested, to contribute to the efficient functioning of the Planning & Integration Projects portfolio.  

KEY RESPONSIBILITIES:

• Coordinates and implements strategies to facilitate the cost effective and timely execution of multiple / simultaneous projects varying from planning, design, construction, furniture, and relocation projects for assigned user groups
• Monitors the progress and quality of work associated with project deliverables
• Develops and maintains accurate project documentation
• Monitors and controls project scope, budget, and schedule
• Performs administrative responsibilities to ensure the efficient and effective operation of the department
• Performs cross-functional and other duties consistent with job classification as assigned or requested, to contribute to the efficient functioning of the Planning & Integration Projects portfolio

• At a minimum, completion of a 3-year community college program in Architecture, Engineering, Interior Design, Construction, Urban Planning or equivalent
• Minimum 3+ years related practical experience
• Progression towards a Project Management Professional (PMP) certification is an asset
• Experience in working in a healthcare environment, major institutional or public sector is an asset
• Knowledge in building technical codes and standards applicable to acute health care environments is an asset.
• Knowledge of Broader Public Sector Procurement Directives and Supply Chain Guidelines is an asset
• Experience with furniture and equipment planning and procurement required
• Experience with decanting and relocation of personnel, furniture and equipment required
• Excellent time management and prioritization and organizational skills required
• Excellent problem recognition and resolution skills required
• Excellent verbal and written communication skills, with strong attention to detail required
• Excellent analytical skills required
• Understanding of master and space planning, and functional programming an asset
• Demonstrate ability to use Microsoft Office applications required
• AutoCAD and MS Project experience required

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.