Administrator, Total Portfolio Risk & Analytics – Risk department

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney. 

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe.  Join our team and look forward to:

• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles
• A flexible/hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

We are currently recruiting for an Administrator to join the Total Portfolio Risk & Analytics group within the Risk department. Reporting to the Managing Director, Total Portfolio Risk Analytics, the Administrator will be responsible for providing day-to-day administrative and project coordination support to the Total Portfolio Risk & Analytics Team. This dual-function role combines proactive executive support with structured oversight of project initiatives.

Role-specific Accountabilities:

Executive Assistant Accountabilities: 

-Provide general administrative support, including managing executive calendars, scheduling meetings, and ensuring timely follow-up on key tasks and deliverables. 

-Coordinate travel arrangements and manage expense reports. 

-Collaborate with other executive assistants and teams across the department and organization to increase efficiencies and provide overall departmental support. 

-Administer the onboarding of new vendors and manage vendor invoice processing. 

-Assist with the onboarding of new staff joining the team. 

-Support other Risk executive assistants and administrative assistants with event planning, coordination, and the monthly department newsletter. 

-Manage the team's SharePoint page. 

-Handle highly sensitive and confidential matters related to the department's and organization's daily activities.

Project Coordinator Accountabilities: 

-Organize and schedule project-related meetings, prepare agendas, and follow up on action items. (with support from admin team and project leads) 

-Facilitate regular check-ins and stand-up meetings with the team to discuss progress, address concerns, and ensure alignment with project objectives. 

-Track the status of project tasks and milestones to ensure timely completion, share consistent updates on project progress with the team and stakeholders, highlighting completed tasks, upcoming milestones, and any blockers. 

-Maintain project documentation, including developing a project plan (with assistance from the project team), taking meeting notes, and distributing them to the project team. 

-Track open action items and work with the project team to determine closure dates.  

-Contribute to the development of project materials, including assisting with formatting/design (with support from project team)

-College diploma or undergraduate degree is required. 

-5-7 years of experience in executive support, with at least 2 years in a project coordination role. 

-Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe, with a willingness to learn new applications.

-Demonstrated ability to adapt quickly to new tools and applications, with a strong willingness to continuously learn. 

-Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task. 

-Exceptional (written and verbal) communication skills and interpersonal skills. 

-This role requires strong communication skills to effectively interact across teams. The ability to convey information clearly, manage expectations, and facilitate alignment is essential for both executive support and project coordination. This requires regular communication with Executive Assistants across the Fund and within project teams.

-Experience in risk management and mitigation strategies to address potential project delays or issues. 

-Ability to develop and manage project documentation, including project charters, status reports, and post-project evaluations. 

-Ability to identify challenges and develop effective solutions.

-Extremely motivated, eager to learn, adaptable, calm under pressure and professional. 

-Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment. 

-Ability to work in a high performing culture, under pressure and with time-sensitive deadlines 

-Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.