Assistant to Senior Manager Communications and Public Engagement

The Peel District School Board (PDSB) is a racially, culturally and linguistically diverse board that serves 155,000+ students and approximately 17,000 employees. In PDSB, 87% of students are racialized, non-white, representing 162 different ethnic backgrounds. Students in Peel have 121 different first languages. Student diversity also exists in terms of gender and gender expression, sexuality and in terms of ability and faith. A responsive and empathetic understanding of the lived experiences of the students and communities we serve is vital to those who will take on leadership roles within the PDSB. The workforce consists of teachers, office staff, custodial staff, education assistants and professional staff. The workforce is largely unionized through PDSB’s numerous affiliated bargaining agents.

Job Summary

The successful candidate will report to the Senior Manager of Communications and Public Engagement and provide high-level administrative and secretarial support for a variety of complex, sensitive tasks. This role requires confidentiality, initiative, tact, advanced computer skills, and the ability to manage multiple priorities to ensure the smooth operation of the office.

Key Responsibilities

• Schedule and support meetings for the Senior Manager of Communications and Public Engagement.
• Draft, edit, and maintain correspondence, reports, and documentation.
• Serve as a liaison to share and receive information with other departments.
• Respond to general inquiries and initiate necessary follow-up actions.
• Assist in gathering information for Freedom of Information (FOI) requests.
• Post content and articles on both the Peel District School Board’s public website and internal platforms.
• Coordinate departmental professional development activities.
• Collect, log, and process invoices and journal entries, while monitoring the departmental budget.
• Create and manage Non-Competitive Procurement Forms.
• Provide logistical and on-site support for board events.
• Complete special and time-sensitive projects as assigned.
• Approve staff leave requests using PAMSFE and Time Entry systems.
• Maintain a calendar of special events.
• Perform other related duties as required.

Qualifications

• Education: Grade 12 education with several years of related experience in progressively responsible positions. Post-secondary education in business administration is an asset.
• Computer Skills: Proficient in a variety of applications, including Word, Excel, PowerPoint, FIS, VISTA, and SharePoint.
• Budget Management: Experience managing and maintaining departmental budgets. Familiarity with the Peel board budget process is an asset.
• Data Handling: Ability to compile and report statistical data.
• Legislative Knowledge: Familiarity with the Broader Public Sector Accountability Act (BPS) and the Building Ontario Business Initiative Act (BOBI).
• Confidentiality: Ability to maintain confidentiality and handle highly sensitive matters.
• Key Skills: Demonstrated initiative, organizational, planning, time management, and multi-tasking abilities.
• Communication: Excellent written, verbal, and interpersonal communication skills.
• Attention to Detail: Strong record-keeping, note-taking, and proofreading skills with a demonstrated attention to detail.
• Teamwork: Ability to work effectively as part of a team and independently with minimal supervision.
• Commitment to Diversity: Demonstrated commitment to working in a diverse school community and/or work environment.
• Performance Record: A history of satisfactory on-the-job performance.

Careers with the Peel District School Board

Commitment to Equity, Anti-Oppression and Anti-Racism

The Peel District School Board is committed to equity in employment. We are committed to equitable hiring practices that allow us to hire qualified staff who reflect the full diversity of the Region of Peel. We will provide reasonable accommodation (e.g. an accessible location, rescheduling of interviews that fall on Days of Significance etc.) based on any of the human rights protected grounds, during the hiring process if advised in advance. We are also committed to inclusion, anti-oppression and anti-racist practices while also supporting the continuous growth and development of an equitable and empowered education system at the PDSB.

Criminal Background Check

Successful candidates must provide a satisfactory Criminal Background Check prior to commencing employment. Please review the requirements for the Criminal Background Check.

We appreciate the interest of all applicants, but will only be contacting candidates whose skills, experience and qualifications best meet the requirements of the position. All communication to applicants regarding this job posting, including an invitation to complete skills assessments and/or a job interview if applicable, will be made through email. Candidates are encouraged to regularly check their email as listed on their TalentLink account.

Land Acknowledgement

The land upon which we work, live and sustain ourselves is the ancestral and treaty lands of the Miichizaagiig Anishinaabek also known today as the Mississaugas of the Credit, the rightful caretakers and title holders of this land. We also recognize the rich pre-contact history and relationships which include the Anishinaabek and the Onkwehonwe. Since European Contact, this land continues to be home to Indigenous and non-Indigenous peoples. As responsible community members, we value the diversity, dignity and worth of all people. Colonialism displaced and dispossessed Indigenous peoples of their ancestral lands and continues to deny their basic human rights, dignities and freedoms. We are committed to learning true history to reconcile, make reparations and fulfill our treaty obligations to the Original Peoples and our collective responsibilities to the land, water, animals, and each other for future generations.

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Additional Notes

Preference will be given to qualified members of the Administrative Staff Group (ASG).