Executive Assistant

Redbrick builds and acquires software companies that help digital entrepreneurs thrive. Through results-driven marketing and a unique shared services team, Redbrick and its portfolio of companies—Animoto, Delivra, Leadpages, and Shift—inspire innovation, encourage sustainable business, and support thousands of entrepreneurs with technology that gives them a competitive edge. Redbrick is proud to be B Corp Certified and has been named one of Canada’s Top Small and Medium Employers for five years running.

One thing that our team members say they value most is our fun and truly “people-first” culture. Ours is a place where you’re given the autonomy to do your best work, from home or in the office, with the tools and support you need to do so. We cheerlead your goals and accomplishments and are invested in your future.

Here are some of the things our team loves most about working at Redbrick -

• Highly competitive salary
• Attractive vacation, healthcare & benefits, including generous RRSP matching
• Monthly fitness reimbursements to support a healthy and active lifestyle
• State-of-the-art and centrally located office
• Flexible work hours and options to work remotely
• High-end hardware and equipment — in office and at home
• Autonomy and freedom to do your best work on your own terms
• Opportunities to learn and grow through professional development support, funding, and mentorship
• Internal mobility - opportunities to work with various products and teams across the Redbrick portfolio of companies
  
  

“Redbrick is flexible, offers great work/life balance, and cares about growth—both personal and professional.”

–Amee, Creative Director at Redbrick

We are changing the way work gets done, and building an exceptional team is our top priority. We cheerlead your goals and accomplishments and are invested in your future. As a vital part of the Executive Operations team, this role will be a hybrid or remote position.

What does a day look like in my role?

We're thrilled to be expanding our Executive Operations team with adding another Executive Assistant. This role is crucial for providing essential support to our executive and portfolio leadership team, ensuring that day-to-day operations run seamlessly. As part of the team, you'll report to the Director of Executive Operations and collaborate closely with our operations team to optimize the efficiency of our leadership team.

Your day will start with managing your inbox, handling urgent requests, and organizing calendars for the day's activities. Beyond that, you'll be busy booking meetings with internal and external stakeholders, coordinating travel arrangements, managing calendars, handling expenses, and assisting with personal tasks. Each day brings new challenges and tasks, keeping you on your toes and making a real impact on our operations. Join us in this exciting opportunity to contribute to our dynamic team!

This role and the support it provides to our executive and leadership teams contributes to the overall success of our business. This role requires adaptability, forward-thinking, and a proactive mindset. We are seeking someone who can anticipate needs and stay one step ahead, ensuring a smooth flow of operations.

What it means to be Executive Assistant

Responsibilities

We get it, you want to know what you’re signing up for before you apply, right? This is what you need to know. As a Executive Assistant on the Redbrick Shared Services team, you’ll be responsible for -

• Providing comprehensive administrative support to the executive team and portfolio leadership team.
• Collaborating with the executive operations team to ensure a cohesive and efficient support structure for executives and portfolio leadership team.
• Inbox Management and Calendar Preparation -
• Begin the day by checking the inbox for urgent requests.
• Ensure that calendars are prepared, and daily activities are well understood.
• Maintain and organize calendars for the leadership team.
• Booking meetings with both internal and external stakeholders.
• Directly supporting the CEO and management team by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Acting as a communication liaison between leadership and individuals or groups within and outside the organization.
• Coordinating travel arrangements for executives and employees.
• Handling pricing approval, booking, and expenses related to employee travel.
• Updating and maintaining records and managing the corporate filing system.
• Contributing to the bigger picture of business growth and development.
• Maintaining client confidence and protecting operations by ensuring the confidentiality of information.
• Assisting the operations team in various ad hoc projects making the role very interesting and exciting
• Sitting in on weekly meetings to build rapport with managers and directors.
• Make note of action items and facilitate their progress.
• Demonstrating flexibility in decision-making patterns to align with varying needs.
• Assisting with business and personal tasks upon Executive requests.

• After 1 week
• Introduction to G Suite, Zoom, Slack and other tools
• Familiar with the office facility and where to find supplies
• Introduction to Expensify
• After 1 month
• Familiar with day-to-day flow, who to ask for what
• Ownership of administrative tasks
• Assisting with multiple projects and tasks
• Met with all Stakeholders and gained an understanding where they need support
• After 6 months
• Further ownership of tasks and responsibilities
• Created relationships with Stakeholders and working on processes to assist them
• Identifying any gaps in services and working on solutions
• Ownership of expense submittal for assigned Stakeholders
  

What we would like to see in you

Every Redbricker has three things in common - We’re curious, passionate, and good-humoured. We try our best to balance hard work with good, old-fashioned fun. As a Executive Assistant at Redbrick, there are extra specialties we’re on the lookout for -

• Experience - 1-2 years in administrative or executive support roles.
• Tech Savvy - Proficient in modern technology tools for administrative efficiency.
• Communication Skills - Exceptional verbal and written communication abilities.
• Organizational Mastery - Proven skill in prioritizing tasks and managing a busy schedule.
• Confidentiality - Ability to handle sensitive information with discretion.
  
  

Redbrick Is Committed To Creating a Diverse Environment Where Everyone Can Be Their True Authentic Selves. We Value All Differences As They Are Essential For a Thriving, Happy, And Productive Workplace. If You’d Like To Join Us And Help Build a Disruptive Company Where We Are All Proud To Belong, Here Are The Next Steps To Becoming Redbrick’s Next Executive Assistant

• Apply with your cover letter and resume.
• Take this opportunity to tell us your story and why you’d be a good fit for our team.
  
  

Be sure to follow us on LinkedIn and Instagram for all that’s happening at Redbrick.

Redbrick is headquartered on the traditional Coast Salish territory, and we respectfully acknowledge the Lekwungen and W̱SÁNEĆ People of this region. With gratitude, we live, work, and care for this beautiful land.