Controller

Forge Performance Group is a Recruitment & Talent Management solutions team located in Calgary, AB. We are dedicated to connecting our clients with highly skilled professionals well-matched to their unique hiring needs, culture, and goals. This opportunity is posted on behalf of one of our clients.

GENERAL DESCRIPTION

The Controller is the senior finance position reporting to the Executive Director. The Controller is responsible for the financial matters of the organization including financial day to day operations, financial planning, ongoing financial management and financial reporting.

ORGANIZATIONAL RELATIONSHIPS

• Reports to the Executive Director and is responsible for providing expert financial information and advice to the Executive Director.
• As directed by the Executive Director, when necessary, support the Treasurer, Finance Committee and Board in its fiduciary responsibilities through financial reporting and forecasts that enable their governance function.
• Provides on-going support to the internal team related to finance policies, procedures and systems as required.
• Supports the Finance Committee in fulfilling its responsibilities to the Board of Directors.

PRIMARY FUNCTIONS / ACCOUNTABILITIES

Financial Accounting and Reporting

• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with Accounting Standards for Not-for-Profit Organizations (ASNPO).
• Ensure, in close cooperation with the Executive Director that an appropriate, financial policy framework is in place to guide the organization’s financial decision making.
• Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax.
• Prepare all supporting information for the annual audit and liaise with the Audit Committee of the Board of Directors and the external auditors as necessary.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
• Reconcile bank and investment accounts.
• Review monthly results and implement monthly variance reporting.
• Perform or oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable, deposits and payroll.
• Develop and implement policies and procedures to ensure that financial information is secure and stored in compliance with current legislation.
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of.
• Prepare annual charitable return in a timely manner.
• Liaise with the Treasurer, Finance Committee and/or Audit Committee as directed by the Executive Director.
• Assist the Executive Director and the Board Treasurer with financial reporting as required at Board meetings and Annual General Meetings.
• Prepare and support financial sections of the grant application requests for funding from various organizations by applicable deadlines.
• Analyze, review and manage the organization’s financial investments.
• Other duties as may be directed by the Executive Director.

Payroll and Source Deduction Responsibilities

• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
• Process and submit statutory and source deductions on time.
• Issue annual T4s and T4As.
• Review employee benefit remittance.
• Complete Record of Employment forms, severance and end of employment reconciliations, when applicable.

Budget & Forecast Responsilities

• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director.
• Assist the Executive Director and the Leadership Team with the preparation of budgets for funding applications.
• Maintain accurate historical budget and forecast preparation records.
• Complete regular financial analysis for the purpose of maintaining accurate and up to date forecasting.

General

• Lead in the development, implementation and monitoring of effective procurement systems and procedures that ensures the organization receives good value and supports cost savings initiatives.
• Establish and maintain professional working relationships with internal and external stakeholders included by not limited to funders, auditors, banking/investment advisors, vendors, staff and volunteers. Assist with the preparation and monitoring of CLG contracts, leases and other similar obligations.
• Prepare and remit invoices from vendors in a timely manner.
• Display impartiality and consistency in implementing benefits and salary changes for all staff.
• In collaboration with the Executive Director develop and manage the risk management register by identifying risks in conjunction with the Senior Leadership Team and the Board and establishing suitable plans to reduce/manage risk, also ensuring they are effectively communicated.
• Keep up to date with good/best practice and developments relating to finance and the non-profit sector and ensure that policies, procedures and practice are in alignment with these.

REQUIRED COMPETENCIES

• Knowledge of Accounting Standards for Not-for-Profit Organizations (ASNPO).
• Proficiency in windows-based software and other standard office technology.
• Proficiency in QuickBooks.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
• Ability to identify objectives, set priorities, organize and establish procedures.
• Must possess strong interpersonal skills to establish and maintain effective working relationships internally and externally.
• Able to express ideas clearly and effectively, orally and written.
• Excellent organizational / time management skills.
• Have a high standard of ethics and morals.
• Ability to lead, support and engage a team in developing commitment to goals and ensuring accountability to established objectives.
• Ability to communicate and interact with the Leadership Team, co-workers, Board of Directors, and other professionals within and outside the organization.

REQUIRED QUALIFICATIONS

• Professionally Designated Accountant (CPA) with a recognized accounting organization.
• Minimum 5 years’ accounting experience, working in a leadership role and preferably with Not-for-Profits.
• An equivalent combination of training and experience may be considered.

SALARY RANGE

• As per Calgary Legal Guidance’s established salary structure.