Executive Coordinator

The Public Service Commission (PSC) is the central human resource agency for the Government of Saskatchewan. The PSC provides human resource leadership and policy development in employee and labour relations, total rewards, talent management, organizational effectiveness and integrated health, safety and wellness, and manages payroll and benefits to 19 client ministries and several agencies, boards and commissions.

The Opportunity

The Human Resource Service Centre (HRSC) provides payroll, human resource and benefits administration services to clients representing all government ministries and a number of smaller organizations. The HRSC is seeking a highly organized, proactive and detail-oriented administrative professional to join us in the role of Executive Coordinator.

As the Executive Coordinator, you will provide senior level administrative leadership and office management support to the Executive Director and team including drafting, recording and editing documents and correspondence, maintaining electronic and manual filing, ordering supplies, etc.

To be successful in this role, you will:

• Anticipate and identify issues; make timely and accurate decisions; and independently organize, prioritize and complete multiple tasks while dealing with frequent interruptions and tight deadlines;
• Analyze and resolve problems by applying initiative and sound judgement when responding to requests and dealing with confidential information;
• Communicate clearly, concisely and with confidence both verbally and in writing with senior officials and internal and external clients to obtain and provide information;
• Work independently and/or as a team member to achieve common goals and to help others achieve success in their work;
• Manage the HRSC branch office including scheduling appointments, organizing meetings and workshops, planning events, filing, and making other arrangements as required;
• Accurately, concisely and in a timely manner compose, record, proofread and/or edit a variety of correspondence, ensuring visual identity standards are met;
• Accurately track and forecast branch budget expenditures and code/process invoices; and
• Demonstrate service excellence and collaboration throughout your interactions.

You will have knowledge of:

• Office management and administrative practices, procedures, protocols and equipment;
• Computer software applications and programs including Microsoft Word, Excel, Outlook, SharePoint, database systems; and
• Basic financial accounting principles and practices.

Typically, the knowledge and experience required to achieve the above is obtained through a certificate or diploma in business or office education and/or several years of administrative experience. An equivalent combination of education and work experience will be considered.