Compliance Clerk

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Are you looking to be part of a dynamic, fast-paced, and growing business? Are you curious by nature, a self-starter, and technologically inclined? Take your next step and join Osler Works - Transactional, as a Compliance Clerk, and be part of a team dedicated to using cutting edge technology and streamlined processes to transform the way we deliver corporate services.

The successful candidate can be based out of Ottawa, Toronto, or even be fully remote within Ontario!

Main Responsibilities

• Provide compliance and annual maintenance support to our clients, including the preparation of annual resolutions, annual returns and changes to directors, officers, registered office address and corporate name, and delivery of such documents to clients
• Arrange for required government filings such as notices of change and annual returns
• Prepare documents required for extra-provincial registrations of corporations, general and limited partnerships and business names
• Ensure documents comply with the applicable legislation (e.g. Business Corporations Act (Ontario), Canada Business Corporations Act)
• Electronically update and maintain compliance and annual maintenance documentation
  
  

Position Requirements

Education and Experience

• A university degree with an interest in the legal industry and/or a college Law Clerk diploma
• Experience and knowledge of Corporate Law
• At least 2 years of working experience as a compliance clerk reviewing, updating and maintaining minute books for federal and provincial corporations, maintaining corporate databases, preparing documents for corporate compliance purposes
  
  

Knowledge and Skills

• Strong analytical skills, attention to detail and a problem-solving mindset
• Ability to manage and prioritize tasks with competing deadlines
• Familiarity with Athennian (or another corporate services database) and laws/legislation relevant to corporate practice is an asset
• Familiarity with legal procedures and practices involved in preparing, processing, and filing a variety of legal documents also an asset
  
  

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.