Coordinator, Administrative/ Recruitment FM-PRO Operations

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, the Michener Institute of Education and West Park Healthcare Centre. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.  

Site: Toronto General Hospital
Department: FM-PRO
Reports to: Executive Director, FM-PRO Operations 
Hours: 37.5 hours per week
Status: Permanent Full-Time
Salary: $61,698.00 - $65,554.00
Shift:  Monday - Friday
Posted Date: October 30, 2024
Closing Date: November 11, 2024

The coordinator- Administrative/ Recruitment plays a key role in supporting the hiring process and centralizing the administrative functions related to recruitment and onboarding for the Managers and Directors in FMPRO Operations, including Environmental Services, Patient Transportation, Facilities, and Nutrition Services. By coordinating candidate communications, managing recruitment logistics and streamlining administrative tasks, the coordinator contributes to attracting top talent essential to UHN's purpose and values. In this role the coordinator will perform the following tasks:

Duties:

• Screen resumes to identify quality candidates for various unionized and non-unionized roles
• Conduct phone screening and reference checks using Access Software database
• Schedule and confirm interviews with candidates and hiring managers
• Prepare interview itineraries, materials, and book rooms as needed
• Conduct in-person interviews with hiring managers across various sites.
• Serve as the main point of contact for candidates throughout the recruitment process, scheduling interviews, and providing updates
• Maintain accurate records in UHN's applicant tracking system (ATS) and update candidate statuses
• Handle routine administrative tasks such as email correspondence, filing, and updating calendars

• At minimum, completion of a Bachelor's Degree in Human Resources Management, Business Administration, or a related field.
• 1-2 years of experience in recruitment coordination, administrative support, or human resources.
• Basic understanding of recruitment and hiring best practices, including legal and compliance standards, diversity, and inclusion practices.
• Familiarity with applicant tracking systems (ATS) as well as experience working in a healthcare or large organization setting is preferred.
• Strong time management skills.
• Effective organizational and communication skills, with the ability to interact professionally with stakeholders.
• Excellent computer skills, including proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Ability to perform duties professionally and courteously, delivering high-quality work while meeting deadlines.
• Ability to exercise initiative, good judgment, and multitask effectively.
• Adherence to confidentiality requirements.
• Ability to work under pressure and attend to details.
• Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN standards
• Client service-oriented, with the ability to work effectively with diverse groups and appreciate that differing opinions, backgrounds, and characteristics enhance the richness of any challenge or situation.
• Ability to perform multiple concurrent tasks
• Knowledge of applicable legislative, UHN and/or departmental policies

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance.  Any information received related to an accommodation will be addressed confidentially.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.