Lead, Payroll & HRIS

Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.

Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone – meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women’s to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.

Applicants must reside and be legally eligible to work in Ontario.

Job Description

WCH welcomes applicants for an exciting full-time role as Lead, Payroll & HRIS. Join an awesome team of professionals who are working collaboratively to create support systems and programs that allow our People to contribute their very best. The incumbent will provide advisory services, technical guidance, and support for internal and external stakeholders.

The Lead, Payroll & HRIS will be responsible for the on-going processing of the bi-weekly payroll and all system administration of Ceridian Dayforce HRIS. This role will support the day-to-day operations of our HRIS and will strategically plan for future system expansion by staying up to date with current system releases, developing and implementing strategies to address problematic areas with the HR solution, implementing new modules and leading the transition from managed services to inhouse full cycle.

• Act as the first point of contact for all payroll related inquiries, advises employees and managers on payroll best practices.
• Lead the preparation and processing of WCH’s bi-weekly payroll, including the processing of special payments, such as severance, SUB plan payments, ad hoc termination pay, various government retention payment programs and other off cycles as needed.
• Responsible for auditing and reconciling payroll reports, to ensure data integrity, including hours, approvals, salary increases, transfers, new hires, terminations and seniority calculations.
• Ensure ROEs are being initiated and completed in a timely and accurate manner.
• Act as the subject matter expert on all system configuration issues.
• Ensure the Collective Agreements, CRA Regulations, ESA, OHA requirement and internal policies are being followed and changes are implemented
• Liaise with the Finance department regarding payroll, GL and government reporting requirements for special retention payments.
• Responsible for the creation and testing of new codes required to enhance the automation and efficiency of the system.
• Research and resolve coding discrepancies and exceptions requiring further investigation.
• Create, document and update new and existing workflows and standard operating procedures.
• Ensure WCH is prepared for the annual audit, liaise with external financial auditors to provide documentations and answer questions and concerns.
• Lead the Year End payroll function, including balancing of T4’s, T4A’s, T2200.
• Lead the Year End MDC HOOPP process to ensure pension information is accurate and reported to HOOPP correctly.
• In collaboration with Ceridian managed services, completes the WSIB Year End Remittances Summery, EHT Year End Statement as well as the PSSD.
• Research, initiate and lead new system function implementation such as Time off module, talent management, documents cloud etc.
• With collaboration of the Total Rewards Coordinator, the Lead, Payroll and HRIS is responsible for training new and existing managers on newly implemented Ceridian modules.
• Ensure HRIS security is followed, update to provide/discontinue/modify access throughout the corporation to support ongoing integrity and protection of data.
• Identify and research systems issues and provides recommendations for resolution.
• Audit HOOPP codes in different scenarios and ensure deductions are correctly configured and are properly calculated and reported in accordance with the Pension Act and the HOOPP plan policy.
• Responsible for data extractions, creating ad hoc reports and analyzing data as required by different stakeholders.
• Administer the direct debit process, ensure all information is in place to directly debit employee’s bank account for HOOPP and benefits premiums.
• In collaboration with the Total Rewards Specialist responsible for the full cycle administration of the Desjardins ASO benefits, ensuring premiums are accurate, reconciling against the payroll and ensuring benefits movement is recorded correctly.
  
  

As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.

The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications

• Undergraduate Degree in Human Resources, Finance Business Administration, Accounting, Economics, or a related discipline.
• Certified Payroll Compliance Practitioner (National Payroll Institute) required.
• Five (5) years’ experience running full cycle payroll (preferably with an excess of 1000 employees).
• Experience with timecards administration.
• Experience administrating Defined Benefits Pension Plans.
• Experience with full cycle benefits administration.
• Proficiency using Microsoft Excel and payroll data base applications is required; Dayforce payroll system (Ceridian) experience is an asset.
• Experience working in a unionized environment with multiple collective agreements preferred.
• Previous experience working in health care setting preferred.
• Strong interpersonal skills with sound written and verbal communication skills. Must be able to handle sensitive issues in a professional manner.
• Experience in dealing with the public, handling inquiries, and working in a deadline-oriented environment is required.
• Attention to detail and accuracy is essential along with well-established organization skills and the ability to handle multiple tasks and responsibilities while recognizing priorities.
• Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria.
• Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital.
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all.
  
  

Closing Statement

Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.