Entry Level Events Assistant

Department: Promotion Pia

Location: Halifax- NS

Compensation: $900 - $1,250 / week

Description

Company: Promotion Pia
Location: Halifax,NS
Pay Range: $900 - $1250 weekly
On site



About Promotion Pia: In a world that is dominated by digital content, brands and businesses can only achieve influence by engaging audiences in a more personalized and powerful way. At Promotion Pia we believe in making an impact, hence our name. The specialists at our agency believe in creativity, planning, collaboration and insight-led thinking.


Job Description The Entry Level Events Assistant will assist in planning, organizing, and executing events for our clients. The ideal candidate is highly organized, detail-oriented, and able to work effectively in a fast-paced environment. This position will support the events team with on-site and behind-the-scenes logistics.

Key Responsibilities

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  Event Preparation: Assist with planning, organizing, and setting up events, including coordinating logistics, supplies, and timelines.


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  On-Site Support: Help with event setup, registration, guest assistance, and coordination on the event day to ensure smooth operations.


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  Vendor Coordination: Communicate with vendors to arrange for necessary services, supplies, and equipment for events.


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  Inventory Management: Ensure that all event materials and equipment are ready, organized, and well-maintained.


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  Post-Event Follow-Up: Assist with event breakdown, feedback collection, and documentation, including compiling reports on event success and areas for improvement.


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  Administrative Support: Handle general administrative tasks related to event planning, such as preparing documents, tracking expenses, and organizing event files.


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  Client Interaction: Provide support for clients during events and address questions or concerns professionally.


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  Team Collaboration: Work closely with the events and marketing teams to ensure all event requirements are met and objectives are achieved.

Skills, Knowledge and Expertise

• High school diploma or equivalent; a degree or coursework in Event Management, Hospitality, or a related field is a plus.


• Strong organizational and multitasking skills.


• Ability to work under pressure and adapt to changing circumstances on event days.


• Excellent verbal communication skills and a customer-oriented approach.


• Proficiency in Microsoft Office Suite (Word, Excel).


• Availability to work flexible hours, including weekends and evenings, depending on event schedules.


• Prior experience in events or hospitality is beneficial but not required.

Benefits

• Competitive salary based on experience.


• Comprehensive benefits package including health insurance, dental, and vision coverage.


• Paid time off, including vacation and holidays.


• Opportunities for professional development and career growth within the company.


• Exciting and dynamic work environment in Miami, offering exposure to a variety of event types and industries.