Space & Labs Coordinator

Date Posted: 11/04/2024
Req ID: 40498
Faculty/Division: Faculty of Arts & Science
Department: Centre for Entrepreneurship
Campus: St. George (Downtown Toronto)
Position Number: 00056509

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

In the Faculty of Arts & Science, the Centre for Entrepreneurship is the hub for innovation and entrepreneurship-related academic courses, co-curricular programs, and venture incubation and acceleration. Located in its new dedicated space in the Schwarz Reisman Innovation Campus West Building, the Centre works collaboratively with academic departments, college programs, centres, institutes and schools to serve undergraduate students, graduate students, faculty and alumni.

In October 2024, the Centre officially opened its four new dry prototyping labs and makerspaces to the Faculty of Arts & Science community. The labs are home to a variety of equipment and resources suitable for both digital and physical project development. Our labs are available to Arts & Science teams, faculty and alumni with a product idea and offer temporary storage solutions. Full details can be found on our website: https://www.entrepreneurship.artsci.utoronto.ca/prototyping-makerspace.

Our new Space & Labs Coordinator will join us at an exciting stage of growth for the Centre, providing daily support to the administrative and operation functions of our lab and co-working space facilities. Reporting to the Executive Director and under the day-to-day supervisor of the Prototyping Labs Lead, the Space & Labs Coordinator will provide excellent customer service, technical knowledge, and training to our prototyping lab users. The incumbent will bring a customer-centric and detailed approach to our services to ensure that our prototyping lab services, operations, and procedures are up-to-date, informative, and compliantwith health and safety guidelines. Our ideal candidate is a team player, who is passionate about supporting current and aspiring entrepreneurs, including students, faculty, alumni and external partners. Key responsibilities include: contributing to prototyping lab operations and education workshops; providing general lab maintenance; supporting front-line activities; conducting fabrication activities; maintaining and providing safety training; and making minor purchases for the needs of the unit.

The Coordinator will also provide assistance to our reception team by creating a warm and welcoming environment for our guests, triaging room bookings, service orders, and memberships, serving as the first point of contact for enquiries, and implementing plans and process

Your responsibilities will include:

• Preparing, assembling and setting-up material, equipment and supplies according to the needs of the facility
• Providing detailed explanations and demonstrating procedures to students and/or employees on experiment set ups and lab techniques
• Analyzing and recommending suitable materials and methods of approaching fabrication and/or lab work
• Disseminating information regardingpolicies and guidelines to facilities users
• Determining technical requirements for fabrication projects
• Creating and reviewing technical drawing sets for manufacturing
• Providing safety training and ensuring adherence to safety procedures and standards
• Collaborating on cost estimates

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum four years experience in delivering excellent customer service and managing a variety of operations of a function, unit, or operationally driven work environment required.
• Recent and relevant experience in coordinating operations and space management, logistics management and prototyping lab services is required.
• Experience in providing front line support to students, faculty, and staff is required.
• Experience creating operational documentation and user support guides.
• Ability to decipher mechanical and electrical schematic drawings and use electrical and mechanical diagnostic tools required.
• Demonstrated ability to operate and familiarity with safety practices for equipment such as, but not limited to, 3D printers, laser cutters, wood shop machines, soldering, sewing machines, AV equipment, kitchen lab equipment required.
• Analytical ability to calculate figures and amounts such as proportions, area, percentages, circumference, volume and apply concepts to algebra and geometry required.
• Knowledge of the Ontario Occupational Health & Safety Act, related Regulations, EHS, and WHMIS required.
• Strong client service orientation with an awareness of and sensitivity to diversity is essential.
• Demonstrated experience with 3D Design applications or programs such as: Fusion 360, Inventor, SolidWorks, SolidEdge, or equivalent is required.
• Demonstrated experience with stocktaking, minor purchases, invoicing, and
• Demonstrated experience in developing and executing performance improvement strategies, implementing solutions, and documenting processes required.
• Proven ability to work independently as well as part of a larger team in a fast-paced, service-oriented environment.
• Proven ability to coordinate a variety of projects, deadlines and schedules simultaneously.
• Excellent computer skills as applied to databases, spreadsheets, word processing and demonstrable experience with MS Office (Word, Excel, PowerPoint) and 365 applications including MS Forms and SharePoint are essential.
• Demonstrated experience with Circuit Design software such as: Circuit Maker, EagleCAD, or similar and Image Editing applications such as Photoshop, Illustrator, InkScape, GIMP, or equivalent, and room booking software is required.
• Highly developed analytical skills with a good eye for detail and accuracy.

Assets (Nonessential):

• Bachelor’s Degree in a science or engineering subject area preferred.

To be successful in this role you will be:

• Meticulous
• Organized
• Proactive
• Problem solver
• Resourceful
• Team player

Notes:

• This role is a full-time term position ending May 2026.
• This position necessitates the presence of the incumbent on-site, full-time. This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 11/13/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Engineering / Technical
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.