Manager, Internal Controls - Finance

Job Summary

We are seeking a dynamic and experienced Manager, Internal Controls - Finance to join our team. Reporting to the Director, Finance Transformation, this role plays a pivotal part in overseeing and enhancing internal controls across various critical functions within the organization. The Manager, Internal Controls - Finance will lead assessments, identify deficiencies, and implement changes to strengthen controls and ensure compliance. This position requires a strategic thinker with strong analytical skills and a deep understanding of internal control frameworks.

Duties & Responsibilities

• Develop and Implement Internal Control Frameworks:
• Design, document, and implement financial control procedures and policies in alignment with Airline industry standards and regulatory requirements.
• Evaluate the effectiveness of existing controls and propose enhancements to mitigate risks and improve operational efficiency.
• Collaborate with department heads to ensure controls are properly embedded in business processes.
• Risk Assessment and Mitigation:
• Conduct risk assessments to identify areas of potential vulnerability and recommend controls to mitigate financial risks.
• Monitor and analyze key risk indicators (KRIs) to proactively identify emerging risks and develop strategies for their mitigation.
• Assist in incident response and recovery efforts related to financial control breaches or vulnerabilities.
• Compliance and Audit Support:
• Serve as a subject matter expert on financial controls during audits and regulatory inspections.
• Prepare documentation and evidence to support compliance with audit requirements and regulatory standards.
• Coordinate audit activities and facilitate communication between auditors and internal stakeholders.
• Training and Awareness:
• Develop and deliver training programs on financial controls, compliance requirements, and best practices to ensure awareness and adherence across the organization.
• Provide guidance and support to employees on implementing and maintaining effective internal controls.
• Reporting and Documentation:
• Scope and Identify software for documentation of internal controls within the organization.
• Prepare clear and concise reports on the status of internal controls, audit findings, and recommendations for senior management and the Audit Committee.
• Maintain comprehensive documentation of internal control processes, procedures, and assessments.
• Continuous Improvement:
• Monitor Airline industry trends, regulatory changes, and best practices related to financial internal controls and recommend improvements to enhance the effectiveness of controls.
  

Special Projects

Lead or participate in special projects or initiatives aimed at improving governance, risk management, and internal control processes. Scope of projects include:

• Maintenance - Inventory Controls:
• Understand the financial controls at hangars at all bases for the purchasing of parts, receiving process and inventory management including cycle count program.
• Process mapping of procedures to understand gaps in controls, reporting and segregation of duties.
• Understand available reporting in the maintenance system (AMOS/RAAS) to understand usage, min max levels and safety stock and age.
• Understand available reporting for purchase orders management (open PO’s, price history, zero cost PO’s) to manage outstanding PO’s.
• Review the internal controls, audit reports, various workflows and approval chains within the maintenance systems.
• Fixed Assets:
• Lead count of fixed assets at various stations.
• Review capex policy including purchase and disposition of assets. Provide guidance to improve current policy and processes.
• Monitor compliance with capex policy once policy is finalized.
• Voucher Issuance:
• Understand the guidelines and approval process for authorization of voucher issuance to passengers.
• Analyze trends of voucher type, issuer and city pair segment for outliers and large swings to understand opportunities to improve upon leakage.
• Testing vouchers issued to determine if the guidelines were followed.
• Understand review process of vouchers (weekly/monthly) by department heads and standardize reporting.
• Understand if there is post issuance fraud. (transfer of non-transferrable vouchers prior to expiry)
  

The Above Scope Of Work Will Require The Following

• Perform internal reviews to ensure that all policies and procedures are implemented properly.
• Documentation of processes to identify any control gaps corresponding to identified risks.
• Mapping of key controls against identified risks.
• Review processes and identify opportunities for risk mitigation through proposing new controls or revising existing controls.
• Evaluate significant deficiencies and recommend remediation plans for control deficiencies.
• Actively participating in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy.
  

Behavioural Competencies

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
• Teamwork: Working collaboratively with others to achieve organizational goals.
• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).
• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
• Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.
• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.
• Exemplifying Integrity: Treating others fairly, honestly, and respectfully, furthering the integrity of the organization and its relationships of trust with team members and the broader community.
• Inspiring Others: Energizing and inspiring others to strive for excellence and commit to common goals and purposes, creating a sense of self-efficacy, resilience, and persistence in followers.
• People Leadership: Assuming a leadership role in helping others achieve excellent results.
• Leading Change: Recognizing the need for change, being open to new ideas and methods, and championing transformational change within the organization and beyond.
  
  

Qualifications

• A University degree in Finance, Accounting, Business, Information Technology or a related field combined with a professional accounting/auditing designation(s), e.g. CPA, CIA, CISA, etc.
• Excellent verbal and written communication skills and capable of working with cross-functional teams.
• A Minimum 5 years of experience in related field, e.g., external audit, internal audit, internal controls, SOX compliance, etc.
• Strong knowledge of business process, risks and controls, including internal control/risk management frameworks and Standards, e.g. COSO, IIA, COBIT, ISO, etc.
• Proficiency in use of various software applications, especially Microsoft Office suite
• Strong technical internal controls compliance skills.
• Works collaboratively as part of a team; is flexible to get work completed.
• Strong critical thinking, analytical and problem solving skills, with the ability to break down complex issues into management parts in a systematic manner and analyze root causes.
• Self-starter with the ability to work independently and have the initiatives and creativity to come up with innovative and value-added solutions to issues.
• Excellent business sense with strong knowledge of business processes.
• Experience assessing risk and developing mitigating controls.
  
  

Location

Toronto Downtown Office (250 Yonge Street)

Company Description

Since 2006, Porter Airlines has been elevating the experience of economy air travel for every passenger, providing genuine hospitality with style, care and charm. Porter’s fleet of Embraer E195-E2 and De Havilland Dash 8-400 aircraft serves a North American network from Eastern Canada. Headquartered in Toronto, Porter is an Official 4 Star Airline in the World Airline Star Rating. Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and Twitter.