General Office Clerk III

Click here to apply as an internal applicant.

Company : IWK Health

Requisition ID: 191498

Department/Program: Cleft Lip & Palate Clinic/Team , Children's Surgical & Critical Care

Location: Halifax

Type of Employment: Casual Relief x 1 position(s)

Start Date: ASAP

Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit

Compensation: $ 23.6572 - $ 26.7684 /hour

Closing Date: 12-Nov-24 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager, Ambulatory Surgical Care, and under the supervision of the Clinical Leader, Shared Clinics, the General Office Clerk III is responsible for providing high quality clerical and organizational support to the Cleft Lip and Palate Clinic and Craniofacial Clinic.

Responsibilities may include, but are not limited to: scheduling and coordinating patient appointments; making patient reminder phone calls; ensuring the referral process is completed, maintaining clinic/patient spreadsheets; answering phone calls, relaying messages, and referring calls with follow-up as appropriate; establishing and maintaining an office filing system including the processing of incoming and outgoing mail; preparing and typing letters/reports/correspondence; filing/faxing/photocopying; booking meeting rooms; attending team meetings, taking/producing and distributing minutes as required; preparing exam rooms/area for clinics; ensuring clinic area has necessary pamphlets; organizing charts and patient flow sheets; greeting families and directing them to the appropriate area, confirming providers schedule and notifying of cancellations; ensuring families are seen within a timely manner on clinic days; preparing charts and agendas for post clinic conference and completing necessary follow-up from conference.

Hours of Work

Casual, Monday-Friday

Your Qualifications

• Minimum High School Diploma or GED required.
• Graduate of a recognized Medical Secretarial or Office Administration Diploma Program preferred.
• Knowledge of medical terminology an asset.
• Minimum 6 months related administrative/secretarial experience preferred.
• Demonstrated advanced working knowledge of computer programs, particularly Windows, Microsoft Office Programs, and database programs required.
• Demonstrated accurate keyboarding (60 wpm) and data entry skills required.
• Previous experience with Meditech and Community Wide Scheduling (CWS) preferred.
• Demonstrated strong time management, analytical, and problem-solving skills required
• Demonstrated excellent organization skills, strong communication (verbal & written) and interpersonal skills required.
• Demonstrated ability to prioritize workloads required.
• Demonstrated initiative; self-motivated and able to work with minimal supervision/direction required.
• Demonstrated high regard for quality, accuracy, and attention to detail required.
• Demonstrated ability to work well with others and in an interprofessional team required.
• Demonstrated flexibility to meet workload demands required.
• Excellent judgment and discretion in handling confidential and/or sensitive information required.
• Demonstrated experience with office equipment (e.g., fax machine, photocopier) preferred.
• Competency in other languages considered an asset; French & Arabic preferred.
  
  

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.