Office Administrator / Receptionist

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Office Administrator / Receptionist (FT)

Power Engineers Canada is seeking an office administrator / receptionist for our Power Delivery team. This is a full-time in-office position located in our Edmonton, Alberta office. This position is responsible for coordinating office operations and the point of contact for general office administrative activities.

Roles And Responsibilities

• Perform general office tasks: answer phone, greeting & support guests, ship & receive packages, book conference rooms, order catering, etc.
• Provide assistance to managers and other department personnel
• Assist with onboarding of new staff
• Type, edit, and proofread documents and presentations
• Attend meetings and prepare meeting minutes and action items
• Schedule and organize meetings
• Make travel arrangements
• Weekly monitoring of various tender sites for potential opportunities
• Data entry, invoice/expense reconciliation
• Manage office supplies inventory
• Assist in organizing office special events (team lunches, holiday parties)
• Maintaining common areas and reception areas of the office
• Support remote IT team as required in ensuring local computers and equipment are functioning properly
• Coordinate with internal and external contractors for fire inspections, building maintenance, IT updates, cleaning, furniture, etc.
• Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits
• Maintain consistency with POWER administrative practices
  
  

Required Education/Experience

• High School diploma required
• 1+ years previous experience in an office or engineering environment
• Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote
• Familiarity with a wide range of office equipment – printers, audiovisual, conference phones
• Strong organization and customer service skills
• Excellent time management skills and ability to prioritize work
• Strong attention to detail
• Excellent written and verbal communication skills
• Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed
  
  

Desired Education/Experience

• Document control experience
• Document editing & formatting experience
• Exposure to MS Visio, MS Project, Bentley ProjectWise software
• Experience with OneDrive, Adobe/Bluebeam, Microsoft Teams, SharePoint
• Accounting experience
• Certifications in business administration or similar
  
  

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

We Get To Make POWER a Great Place To Work. That Includes Providing Competitive Compensation, Professional Development And a Full Benefit Package

• Medical/Dental/Vision
• Maternity Leave
• Parental Leave
• Paid Holidays
• Vacation/Paid Sick Leave
• Voluntary Life Insurance
• RRSP
• Corporate Wellness Program
  
  

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!