Temporary Administrative Assistant II - School - W.H. Croxford High School

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a temporary, full-time (35 hrs/wk) Administrative Assistant II – School position at W.H. Croxford High School starting immediately until June 27, 2025. W.H. Croxford High School is located in the City of Airdrie, and serves students from grades 9-12. For more information on the school, please visit the RVS website https://whcroxford.rockyview.ab.ca/.

The Administrative Assistant II – School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS). Reporting to the Principal, the Administrative Assistant II – School provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.

Responsibilities Include

Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner

Creates a variety of written documents in a professional manner as required

Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required

Assists with orientation of new school staff

Organizes and facilitates school announcements

Provides excellent service to school staff, students and the public, including answering and

directing phone calls in a courteous and professional manner

Greets substitute teachers and substitute support staff and provides necessary resources

Prepares, distributes, collects, and categorizes various school forms

Accepts, distributes and expedites mail, couriered and delivered items

Collaborates with team members to identify efficient work flow in the school office

Completes a variety of clerical duties in a fast-paced work environment by assigned

deadlines

Supervises students in the infirmary

Supports the financial duties, and other administrative tasks as required

Supports the administration of the community rental of the school/facility as required

Education/Experience

Certificate or diploma in office management, business administration, or a related field

Two or more years’ experience in an administrative assistant role in an office environment

Previous experience with customer service in a fast-paced environment

Previous experience within a school division and/or with Student Information Records Systems is considered an asset

An equivalent combination of Education and Experience may be considered

Knowledge and Skills

Outstanding communication and customer service skills

Highly effective organizational and prioritization skills

Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner

Ability to successfully work in a team environment as well as independently with minimal supervision

Ability to think critically and deal with changing priorities in a fast-paced environment

Proficient in Microsoft Office Suite and web-based applications

Rocky View Schools Benefits

6% vacation pay

As this is a temporary position there is no employer paid sick time, pension, or benefits

Rocky View School employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost

Professional development and training opportunities

Defined Benefit Pension Plan

Free parking

Pre-Employment Requirements

In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position

The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

Open to: Internal and External applicants

Salary: $23.17 - $28.15 per hour (effective Dec.2/24 this position will have a 3% wage increase per the terms of employment).

How to Apply

We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.

Quote Job Code#: 3859045

Closing Date: On or before November 13, 2024 by 4:30 pm

Rocky View Schools

Human Resources

https://www.rockyview.ab.ca/careers/current_opportunities

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.