Extra-Mural Administrative Support

Competition # EM24377, Full Time Permanent, EMP Care Coordination Centre - Moncton

Closing date: November 20, 2024

COMPETITION NUMBER

EM24377

CLASSIFICATION NAME

Extra-Mural Administrative Support

POSITION TITLE

Extra-Mural Administrative Support

CLASSIFICATION CODE

1020

BARGAINING UNIT

CUPE 1252

UNIT LOCATION

EMP Care Coordination Centre - Moncton

STATUS

Full Time Permanent

FULL TIME EQUIVALENT

1.0

HOURS OF WORK

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE

As soon as possible

ANTICIPATED END DATE

Not applicable

SALARY RANGE

As per collective agreement

LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required.

CLOSING DATE

November 20, 2024

JOB SUMMARY

The Extra-Mural Administrative Support will provide administrative support services to the EMP Care Coordination Centre. Duties include but are not limited to:

Registration/Admission Duties

• Performs receptionist duties such as answering telephone, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
• Processes referral requests generated by phone, email, fax, and website;
• Follows up with referral sources as necessary to complete the Request for Service
• Registers, and discharges patients of the EMP Care Coordination Centre.
• Ensure the transfer of completed Patient Assessments& Plan to appropriate EMP unit.

Administrative Support Duties

• Enters the Liaison Workload associated with the EMP Care Coordination Centre
• Creates and types documents such as reports, letters, forms, tables.
• Performs general office duties such as photocopying, faxing, filing, processing mail.
• Maintains the inventory of office equipment and supplies.
• Compiles statistics and produces reports such as admissions, visits, discharges, travel, and education.
• Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
• Schedules meetings; records, types and distributes minutes.
• Arranges travel and submits expense forms.

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS:

• High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses, or equivalent;
• One year of previous work experience is required;
• Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry

• Submit a valid and clean criminal record check;
• Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
• Must be able to work all shifts as assigned, maintaining a good attendance record;
• Must have a high regard for confidentiality; and
• Must have excellent work habits and have a professional appearance.

Note: For any positions in the St. Stephen EMP unit, a valid Canadian passport or Nexus card will be required.

If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, please click the 'Apply Now' button to submit your resume.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.