Coordinator, Events

About OEG Sports & Entertainment:

OEG Sports & Entertainment delivers North America’s leading sports and entertainment experiences to connect our fans to their passions. Located in the heart of the ICE District, OEG owns the 5-time Stanley Cup Champion Edmonton Oilers, the WHL’s three-time Memorial Cup Champion Edmonton Oil Kings, and the AHL’s Bakersfield Condors. OEG operates Rogers Place, North America’s premier and most technologically advanced sports and entertainment venue. The 18,647 seat, $480 million arena is among the most technologically enabled sports facilities in North America as well as the first LEED Silver-certified NHL Facility in Canada.

Our vision is to be a Global Leader in Sports & Entertainment. Together, we inspire our fans by connecting them to their passions, which is ours as well! We play hard as a team, and with devoted integrity towards our common purpose. We have commitments to innovation and growth, combined with performance excellence that ensures a fair return on investment. We develop our people to be leaders in our industry, and we invest in our communities. Through our world class talent, we strive to WIN. ON and OFF the ICE.

About the Role:

The Coordinator, Events, will primarily be responsible for coordinating the event logistics for all Edmonton Oilers home games, and corporate events as assigned. This position will liaise with clients, internal departments, and external stakeholders, prepare and distribute event details, and provide onsite support during event execution through to post-event reporting and financial settlement.  

Your Focus in this Role:

• Serve as the primary Rogers Place contact for assigned events
• Collaborate with clients to manage event details and execution plans
• Coordinate event logistics, including requesting quotes and securing services
• Work with suppliers and preferred vendors to execute event plans.
• Create, distribute and maintain event details and venue operational instructions, including event layouts, contact lists and activity details.
• Prepare cost estimates and cost summaries for assigned events and distribute them to the appropriate stakeholders.
• Lead event planning and information-sharing meetings to communicate and delegate event specifics to all stakeholders
• Provide onsite event support and supervision for the duration of the event, from set-up and execution to tear-down.
• Create and distribute required reports for assigned events
• Ensure compliance with the City of Edmonton regulatory agencies as required
• Provide supervision of the OEG Events Team, including hiring, orientation, schedule staff, payroll preparation, and event-specific task assignments
• Support the OEG Events Team training program
• Provide indirect supervision and support to operational staff from other departments working on assigned events.
• Ensure adherence to OEG policies and procedures.
• Assists Manager, Events with administrative duties and projects as assigned

Who You Are:

• You are passionate about the Sports and Entertainment industry and love delivering excellent experiences!
• You’re a positive person with a customer-centric focus
• You excel at building relationships - both internally and externally
• You’re a self-starter that is excited by autonomy and has a relentless drive to exceed expectations
• You’re open-minded and don’t mind adjusting on the fly
• You believe in a team-first mentality and you thrive in a collaborative, egoless environment
• You’re organized, have a keen eye for detail, and incredible time management skills
• You have a talent for building great working relationships at all levels within an organization
• You are willing and able to work weekends and evenings and, at times, untraditional hours of work based on the OEG and Rogers Place Event schedule

Education, Experience and Skills:

• Minimum of 2 years experience in the events industry is required
• Event Management Certificate, Diploma or Degree/Diploma in event management would be considered an asset.
• Experience with the Microsoft Office suite.
• Highly skilled in organization and time-management
• Experience in and a proven ability to handle multiple projects simultaneously
• Demonstrated flexibility and adaptability
• Excellent communication skills - both written and verbal
• Ability to meet deadlines on time and work under pressure in a fast paced environment

What’s in it for you?

• 100% Employer Paid Benefits + RSP Matching Program
• Oilers, Oil Kings, and Live Entertainment Ticket Options
• Healthcare and Lifestyle Spending Account Options
• On-Site Parking and Transit Allowance
• On-Site Gym
• Beautiful Office Space located Downtown Edmonton within Rogers Place - with easy access to the LRT!
• Social Work Culture + Employee Events

Next Steps:

Thank you for your interest in joining our team! Those moving forward in the process will be contacted by a member of our team.

Stay in Touch!

Official Edmonton Oilers Website | NHL.com