Senior Administrative Assistant [12 month maternity leave coverage]

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As a Senior Administrative Assistant your responsibilities will include:

• Work directly with our Senior Management team and their clients to help manage their dynamic growing practices
• Schedule, liaise and communicate with others, including clients, to proactively prepare information in advance of meetings (calendar management)
• Receive, distribute, redirect and respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using MS Office (i.e. Word, Excel, PowerPoint)
• Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system
• Manage the billing process, including drafting and sending invoices to clients
• Prepare and track expense claim submissions
• Support the team in the delivery of exceptional client service
• Occasional reception coverage may be required
• Participate in the development of internal systems and processes
• Partake in projects with others within the New Brunswick business unit (NBBU)
• Coordinate internal/external meetings, room bookings, video conferences and in-office events
  
  

Be Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Senior Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

• Proven work experience in a busy professional services environment, would be considered as asset
• Strong attention to detail, organizational skills, and be able to switch between multiple priorities efficiently
• Advanced working knowledge of MS Suite
• Client-oriented attitude and exceptional client service skills
• Excellent communication and interpersonal skills
• Capable of meeting tight deadlines on multiple projects
• Innovative thinking, sound judgment, and adaptable to service needs
• Takes initiative and is a self-directed learner
• Able to maintain confidentiality when working with sensitive matters
• Available to work some overtime throughout the year
• Bilingual language skills would be an asset
  
  

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.