Personnel Supervisor

Job Information
Job Title: Personnel Supervisor
Job Requisition ID: 64772
Ministry: Public Safety and Emergency Services
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: November 22, 2024
Classification: Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

The ministry of Public Safety and Emergency Services ensures effective policing and delivers programs and services to support victims of crime, building safe and healthy communities.

For more information about the ministry please visit: https://www.alberta.ca/public-safety-and-emergency-services

To learn more about the Calgary Remand Centre please visit: https://www.alberta.ca/adult-correctional-remand-centres

Role Responsibilities

Do you take pride in your administrative and supervisory skills and are able to excel in a high volume, dynamic environment? The Calgary Remand Centre (CRC) requires a motivated, energetic administrative professional to contribute to their continuing growth and success.

You will be responsible for overseeing and supervising staff to ensure that Remand Centre employees are provided with all entitlements and benefits in a timely manner. This position has the accountability within the Centre for the accurate administration of pay and benefits based on an extensive knowledge of Correctional Services.

You will also be responsible for the personnel and payroll administrative functions including preparation of all documentation in connection with commencement, employment, terminations, retirement, pay and benefits, daily time input as well as all relevant weekly/monthly reports and statistics regarding position status and overtime requests.

Duties also include processing acting pay, assisting with position management, including the tracking of positions and numbers, and raising job requisitions. You will perform entries on three programs for scheduling and payroll processes (ETMS, Schedule Pro, and 1GX), and review entries entered by the Personnel Administrators for accuracy; You will address any discrepancies before the release pay to the expenditure officer in a timely and accurate manner.

Being the liaison between Centre staff, Pay and Benefits, Human Resource Services, Workers’ Compensation Board, Long-Term Disability and Centre Management, you will require well-developed communication skills and discretion. Maintaining an in-depth working knowledge of the Master Agreement and human resource policies and procedures is a must. Superior interpersonal skills are essential in providing effective supervision to personnel staff. Reliability and punctuality are paramount to this position.

As the ideal candidate, you will maintain a high standard of discretion through your regular exposure to confidential information. This position functions with very little direct supervision, and as such, the ability to remain focused and self-motivated is essential.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

• AGILITY: You have the ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
• DEVELOP NETWORKS: You proactively build networks, connecting and building trust in relationships with different stakeholders.
• BUILD COLLABORATIVE ENVIRONMENTS: You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• CREATIVE PROBLEM SOLVING: You are able to assess options, and implications in new ways to achieve outcomes and solution.
• DEVELOP SELF AND OTHERS: You have a commitment to on going learning and desire to invest in the development of the long term capability of not only yourself but others as well.

Qualifications

High school diploma and three years of related experience (Branch Administrator, Administrative Assistant, Payroll Administrator, Human Resource Assistant, etc.).

Equivalency: Directly related experience or education considered based on one year of experience for one year of education or one year of education for one year of experience.

Assets:

• Experience working with Government of Alberta Systems such as ETMS, Schedule Pro, ORCA, 1GX, Bernie.
• Working experience with payroll and benefits administration.

Preference will be given to candidates with administrative experience within a correctional setting.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

This posting is for a full-time permanent position working 36.25 hours per week Monday to Friday.

Work Location: Calgary Remand Centre 12200 85 Street NW, Calgary AB. T3R 1J3.

The successful Candidate is required to have private reliable transportation as Public transportation to the Centre is limited. Free parking is available.

Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check. Any associated costs will be your responsibility and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Instructions for your Resume:

For Employment Experience:

• Please indicate duration of employment (month, year)
• Please specify employment status (i.e. casual, part-time or full-time)
• Ex: Youth Worker, Jan 2006 - June 2009, Part-time (three, 8 hour shifts/week)

For any Post-Secondary Education:

• Please specify your major and length of program
• Please specify the year you graduated
• Ex: Bachelor of Social Work, 4-year Degree (Graduated 2017)

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Manisha Seneviratne at [email protected]