Secretary

Are you highly organized, detail-oriented, and passionate about fostering global connections? Do you live in Fredericton, NB, Canada? Join our team as a Secretary and play a vital role in supporting CISV Fredericton's mission of peace education, cultural exchange, and youth empowerment!

This is a volunteer position with a predominantly remote structure, requiring monthly in-person meetings. As the Secretary for CISV Fredericton, you will:

• Manage administrative tasks and liaise with the President, Board members, Committees, and volunteers.
• Coordinate meetings efficiently and ensure timely distribution of meeting minutes.
• Record and maintain minutes of monthly meetings.
• Facilitate the onboarding process for new board members and key volunteers, providing materials and support.
• Maintain accurate records of participants, members, and volunteers in a secure manner.
• Collect and act on feedback from members and volunteers to improve processes.
• Support the Junior Branch (JB) in administrative tasks and meeting logistics as needed.
• Collaborate on annual planning and reviews with the President or designated volunteers.
• Coordinate the distribution and tracking of program invitations and submissions.
• Ensure all program forms, reports, and required documents are submitted on time.

• Strong organizational and administrative skills.
• Excellent communication skills, both written and verbal.
• The ability to work independently and manage your time effectively.
• Experience with document management and record-keeping.
• Proficiency in email, internet, and computer-based tools.
• Teamwork, flexibility, and the ability to work with cultural sensitivity.
• Passion for CISV’s vision of promoting diversity, peace, and global understanding.

• Predominantly remote collaboration – you can set your schedule and manage your contribution hours.
• Availability for one in-person meeting per month in Fredericton, NB.
• Commitment to maintaining organizational compliance with local laws and submission of statutory documents.
  

You know you’ve succeeded in this role when:

• Meetings are effectively coordinated, and minutes are promptly distributed.
• Membership, participant, and volunteer records are up-to-date and secure.
• All program forms and reports are submitted by deadlines.
• Volunteers and members feel supported and engaged.

Apply here: https://tinyurl.com/53nxwfuy

Learn more about us: https://tinyurl.com/2fv59rzx

Questions? Email us at [email protected]

CISV Fredericton is part of a global network dedicated to peace education, intercultural dialogue, and youth development. Join us in making a difference!