Event Assistant

Department: Core Call Inc

Location: Halifax, NS

Compensation: $17.00 - $25.00 / hour

Description


Job Title: Event Assistant



Location: Halifax, NS
Department: Events/Marketing
Reports to: Event Manager/Coordinator

Job Overview:
We are seeking an organized and enthusiastic Event Assistant to support our event planning and execution process. This role involves providing administrative and logistical assistance before, during, and after events. The Event Assistant will work closely with event coordinators, vendors, and other team members to ensure smooth and successful events.



Key Responsibilities

Event Planning Support: Assist with the planning and organization of events, including researching venues, managing guest lists, coordinating vendors, and creating event timelines.


Logistical Coordination: Help with the setup and breakdown of events, ensuring that all necessary materials, equipment, and decorations are in place.


Vendor Management: Coordinate with vendors and service providers to ensure timely delivery of services, products, and materials.


Administrative Support: Maintain event files, update databases, track budgets, and assist with communications such as emails and invitations.


Client Interaction: Provide excellent customer service to event attendees, clients, and partners before, during, and after the event.


Post-event Follow-up: Assist with event feedback collection, thank you notes, and help analyze the success of events to improve future planning.

Skills, Knowledge and Expertise

• High school diploma or equivalent; additional qualifications in event management or related fields are a plus.


• Excellent organizational and multitasking abilities


• Strong written and verbal communication skills


• Ability to work well under pressure in a fast-paced environment


• Proficiency with MS Office Suite (Excel, Word, PowerPoint)


• Attention to detail and problem-solving skills

Benefits

• Health insurance


• Paid time off


• Opportunities for advancement and skill development


• Supportive team environment