Secretary 2 (Administrative Assistant)

Competition # 44517

Secretary 2 (Administrative Assistant) / (Secretaire 2), Permanent, Fredericton, NB

Justice

Posting Closing Date: 12-Dec-24

About Us

The Serious Incident Response Team (SiRT) independently investigates all serious incidents which arise from the actions of police in Nova Scotia and New Brunswick. SiRT's mandate is to investigate all matters that involve death, serious injury, sexual assault and intimate partner violence or other matters that are determined to be in the public interest to be investigated. SiRT is independent of the police and government. The Director of SiRT is a civilian and is responsible for the general direction of all investigations. This ensures a more transparent and independent way to investigate serious incidents involving police. The SiRT recently opened an office in New Brunswick.

For more information on the Serious Incident Response Team please visit our website: https://sirt.novascotia.ca/

About Our Opportunity

Reporting to the Manager of Business Administration you will provide secretarial, reception and administrative support to the SiRT team. You are a critical team resource who ensures that the administrative functions of the office operate efficiently to support daily operations and the SiRT mandate. This position is located in Fredericton, New Brunswick.

Your key responsibilities include working in a team environment and providing support to the Manager of Business Administration, the Assistant Director and Team Commanders in New Brunswick. In addition, you will:

• Prepare various correspondence and reports.
• Coordinate electronic calendars; arrange meetings, and travel accommodations.
• Document management, including faxing, copying, scanning, and filing.
• Assist with organization and production of disclosure information packages for court purposes.
• Process incoming and outgoing mail, arrange courier services.
• First point of contact for public referrals
• Distribute media releases to NB media outlets.
• Respond to inquiries from the public and police agencies.
• Maintain accurate data and statistics.

About You

You have a one (1) year business course and a minimum of three (3) years of secretarial/administrative support experience, or an equivalent combination of training, education and experience.

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, Excel, Outlook and PowerPoint. Attention to detail and a high level of accuracy in your work is essential. You must use a great deal of judgment when handling in- person, virtual and telephone inquiries.

You must demonstrate the ability to work independently in a busy and challenging environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational, communication (written and verbal), and interpersonal skills are essential to your success in this role.

You are a self-motivated individual who works well independently and participates fully in a team environment. You possess exceptional organizational skills and the ability to manage competing priorities.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Bilingualism (English/French) is considered an asset.

Other Considerations:

Working Conditions

Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various police agencies as well as other local agencies and institutions. Your normal work week is 35 hours/week, 7 hours/day.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 18
Salary Range: $1,684.00 - $1,884.17 Bi-Weekly

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact [email protected].