Admin Assistant (Supplementary Casual)

Competition # : 44639

Department: Office of the Chief Medical Examiner

Location: DARTMOUTH

Type of Employment: Casual

Union Status: Exclusion - Non Union - NSPG

Closing Date: 03-Dec-24 (Applications are accepted until 11:59 PM Atlantic Time)

Designation Status

About Us

The Nova Scotia Medical Examiner Service investigates deaths of persons who die from criminal violence, by accident, by suicide, suddenly when in apparent good health, when unattended by a physician, in a correctional facility, or in any suspicious or unusual manner. Our service is also responsible for approving cremations.

The Medical Examiner Service serves the people of Nova Scotia by providing impartial, professional, compassionate, and accurate medicolegal death investigation. We serve Nova Scotians by providing compassionate service that meets the highest standards of science. We are committed to educating the next generation of forensic scientists. We collaborate with our partners in health care and health surveillance to prevent deaths.

About Our Opportunity

As a Casual Administrative Assistant, you will be responsible for assisting with secretarial, administrative and various related functions for individuals such as the Director, Medical Examiners, and management team. The most significant of these functions includes tracking of data and processes, communication and correspondence with the public and Medical Examiner Service stakeholders, typing and proofreading correspondence, creating spreadsheets, and calendar/schedule management.

This role includes, but is not limited to the following:

• Team calendars and schedule management.
• Supply and equipment management, ordering, inventory, invoices, coordinating technical support.
• Support management and medical examiners with administrative related activities.

Qualifications and Experience

The successful candidate will have completed a one-year commercial course plus have three (3) years of administrative experience. An acceptable equivalent combination of training and experience may be considered.

Our ideal candidate will have experience dealing with the public under difficult circumstances and be capable of constructive, empathetic, professional communication. You will be proficient in typing, using word processing, spreadsheets, email and calendar applications, and will have superior data entry, documentation, grammar and proof-reading skills.

As the successful candidate, you will demonstrate effective organizational and prioritizing skills as well as the ability to work effectively and harmoniously in a very busy office. The ability to maintain confidentiality is essential in this role.

A general understanding of medical and/or justice services and provincial government in general, would be considered assets in this role.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

The work environment may include exposure to various sensory triggers based on the type of work performed at the location.

Additional Information

This is a Casual position, scheduled to work 12hrs per week for the duration of the assignment, The position is anticipated to be required until December 31, 2025.

Pay Grade: HOURLY

Salary Range: $24.05 - $26.91 Hourly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].